Accounting Coordinator (Part Time)

About the role: 

SUMMARY OF POSITION

Under the supervision of the Chief Operations Officer, the Accounting Coordinator performs a range of fiscal duties and responsibilities including processing a variety of accounting transactions such as invoices, payments, and expenses in accordance with department procedures.  Maintains accounting files.  Checks and verifies accounting data; enters data into computerized accounting system and uses systems to research questions and generate reports. Processes accounts payable, accounts receivable, fixed assets, account reconciliation and performs related general clerical accounting duties.  Basic Payroll-related tasks will be performed occasionally, as needed.  The incumbent communicates with LEARN staff and vendors to ensure that fiscal activities and reporting are accurate, timely, and follow LEARN, State, Federal, and grant related policies and procedures.

What you'll do:

ESSENTIAL DUTIES & RESPONSIBILITIES

• Assist the department with running the day to day operations of Accounts Payable (AP) including, but not limited to:
• Collecting, inputting, processing transactions and monitoring activities for all accounts payable functions;
• Collect, review, and process all fixed assets and inventory;
• Review and process check requests and cash disbursements; and
• Reconcile all AP and fixed assets/inventory on a monthly basis to ensure accurate records.
• Processes Accounts Receivable by invoicing contract customers on a monthly basis for services rendered in accordance with LEARN’s contracts/agreements;
• Reconciles all credit card accounts on a monthly basis against AP;
• Communicate with staff and vendors regarding fiscal matters;
• Process AP, AR and Fixed Assets/Inventory reports regularly, as requested by the Staff Accountant and Director of Finance;
• Assist the department with maintaining users and workflows in its accounting software;
• Develop, organize and maintain electronic and hard copy fiscal files of all AR, AP and Fixed Assets/Inventory;
• Assist with annual audit preparation activities;
• Other related duties as assigned.

Qualifications: 

EDUCATION & EXPERIENCE

Requires a BA degree in finance, accounting, or related field; OR

An AA degree in finance, accounting, or related field and two years of experience performing fiscal related duties.

KNOWLEDGE, SKILLS, & ABILITIES

Requires excellent organizational skills, attention to detail, and the ability to use sound judgment.  Requires excellent communication and interpersonal skills and the ability to work as part of a team.  Requires knowledge of basic laws, rules, and regulations related to employee payroll and other fiscal matters administered by a nonprofit.

LANGUAGE & COMPUTER SKILLS

Requires the ability to utilize basic word processing and financial related software including Microsoft Word, and Excel.  Experience with Abila related software is highly preferred. Basic knowledge of payroll and other financially related laws and rules.

PHYSICAL SKILLS

Must be able to lift up to 40 pounds and push up to 100 pounds (on wheels).  Must be able to hear staff on the phone and those who are served in-person, and speak clearly in order to communicate information to vendors and staff.  Must have vision with or without lenses adequate to read memos, a computer screen, forms and administrative documents.  Must have high manual dexterity.  Must be able to reach above the shoulder level to work, must be able to bend, squat and sit, stand, stoop, crouching, reaching, kneeling, twisting/turning, fingering and feeling.

Condition of Employment & Benefits:

This is a part-time , non-exempt, hourly position. Hours of work will vary between 25-30 hours per week, averaging 29 hours per week over the calendar year. This position requires the candidate to be available for work Monday through Friday between the hours of 8:30 AM – 5:00 PM.  Attendance may be required at occasional organizational events held on evenings and/or weekends.