Accounting Clerk

Job Summary

The Accounting Clerk supports the operations of William Newton Hospital's accounting department, primarily handling administrative tasks to ensure proper financial documentation. Their duties include providing administrative and bookkeeping assistance to Accounts Payable and the Controller, preparing financial statements according to accounting principles and confirming the accuracy of accounting database information. 

Responsibilities

• Assist AP Clerk in inputting vendor invoices into CPSI
• Assist in entering ACH Payments from the bank
• Scan payments and invoices once payment has been made
• Backs up AP Clerk when needed in processing payments
• Manage and respond to departmental emails in a timely and professional manner
• Open, sort, and distribute incoming daily mail to appropriate department and personal
• Print, organize, and distribute vendor invoices and accounting documents as needed]
• File and maintain invoices, payment record, and other accounting documents
• Answers the telephone professionally and in a timely manner; directs calls appropriately
• Maintains a good working relationship with vendors, within the accounting department and with other departments including Materials Management.
• Demonstrates the ability to be detail oriented, organized and flexible
• Manages and operates equipment safely and correctly
• Research requested items
• Accepts other accounting duties as assigned
• Attend continuing education classes as needed.

Standards of Behavior

William Newton Hospital’s Standards of Behavior allow a mechanism for holding each employee accountable and encourages us to "raise the bar". 

All employees are expected to familiarize themselves with the Standards and practice them daily.

i - Integrity

We act with unwavering moral principle,

transparency, and sincerity in every

interaction.

P - Patient-Centered

We meet patients where they are, ensuring

the are active participants in their care

journey. We prioritize the patient's physical

and emotional well-being over all else.

A - Accountability

We own our actions. We set clear

expectations and hold all team members to

the same high standards.

C - Compassion

We treat every patient, family member, and

colleague with kindness, empathy, and

dignity.

E - Excellence

We approach every task, large or small, with

enthusiasm. We continually pursue mastery

and best practices in our field.

Professional Requirements:  

• Adheres to dress code standards; appearance is neat and clean. 
• Completes annual education requirements. 
• Maintains regulatory requirements. 
• Always maintains and ensures patient confidentiality
• Reports to work on time and as scheduled; completes work in designated time frame 
• Wears identification when on duty; uses computerized punch time system correctly. 
• Represents the organization in a positive and professional manner.  
• Actively participates in performance improvement and continuous quality improvement (CQI) activities.  
• Complies with all organizational policies regarding ethical business practices. 
• Communicates the mission, vision, core ethics and goals of the facility, adhering to the Standards of Performance. 
• Works at maintaining a good rapport and a cooperative working relationship with physicians, departments and staff. 
• Ensures compliance with policies and procedures regarding department operations, fire, safety and infection control. 

Regulatory Requirements:

• High school graduate or equivalent. 
• A minimum of one year experience in clerical accounting, accounts payable a plus.
• Knowledge of GAP.

. 

Language Skills:

• Ability to communicate in English, both verbally and in writing.

Skills:

• Good computer knowledge with proficiency in Microsoft Office
• Ability to correctly operate all office equipment.
• Ability to effectively multitask, prioritize workload and shared responsibilities
• Work well with others, and maintain accuracy while handling information