Accounting Clerk II

This position uses knowledge of double entry bookkeeping in performing one or more of the following: posting actions to journals, identifying subsidiary accounts affected, making debit and credit entries, and assigning proper codes. The Accounting Clerk II may review computer printouts against manually maintained journals, detect and correct erroneous postings, and prepare documents to adjust accounting classifications and other data, or review lists of transactions rejected by an automated system. In this instance, the Accounting Clerk II will determine reasons for rejections, and prepare necessary correcting material. On routine assignments, an employee will select and apply established procedures and techniques. Detailed instructions are provided for difficult or unusual assignments. Completed work and methods used, are reviewed for technical accuracy.

STATEMENTS:

• Enter from 50-75 Purchase card statements into Maximo
• Set up PO's
• Check if any purchases need an approval sticker signed(safety boots, safety glasses, eye exams) by management for approval
• Enter every item purchased into Maximo under each PO
• Place the correct work order number, object class codes and FSC codes to each item.
• Make sure amounts co1rnspond to the statement
• Print off the PO sheet and attach to statement
• When the statement has been approved to move on
• Change the status to approved
• And receive each item
• Contact the card holders if does not match or missing any documents
• Contact the card holders if Sales tax has been added to receive reimbursement
• Contact the card holders if Statements have not arrived for processing
• Answer question if the card holders have any
• Make Pmchase Card Invoices
• Transfer Invoices to FIMS
• Process Invoices for payments in FIMS
• Tally up all sales tax that has been added on the reconciliation spread sheet to make sure sales tax is reimbursed
• Process the Business Objects InfoView-Turn Table, print out the Reconciliation spread sheet
• Check all Purchase Card Statements to make sure all have been properly been signed by the correct people
• File all statements
• Rotate Statements when needed to be boxed and transfer down to vault
• Shred statements at their time

REQUESTSED STATEMENTS FOR AUDIT PURPOSES:

• Receive a list from 1-who knows how many
• Locate Statements
• Go through each one, tape all small receipts to an 8.5xl1 sheet of paper
• Scan each Statement with all documents
• Send to my work e-mail address
• Rename all scanned items to the owner of the statement
• E-mail all requested statements to who is requesting them (Robin Johnson and Cut1is Richter usually request this info)    •
• File all Statements back in their proper places

UPS STATEMENTS:

• Look at all purchases on UPS statements
• Correspond with the department that sent the item out
• Have it signed for approval by the Acting Maintenance Manager
• Print Report
• Enter all info into FIMS for payment
• Distribute and match all info for payments into FIMS
• Print off cover sheet and attach to statement with the report that was printed
• Check off all items in UPS book in the mail room
• Tally up all invoices in the PR folder
• File all invoice

CO-WORKERS REIMBURSEMENTS:

• Date stamp all Reimbursements
• Make sure proper stickers are signed by the correct management person and place on reimbursements (safety boots, safety glasses, eye exams)
• Enter all info into FIMS
• Enter the MAXIMO Work Number, task, Org., Obj Class for purchase
• Distribute and match all info for payment into FIMS
• Make copies and send or scan and e-mail to others if needed
• Attach to reimbursement sheet and hand on for it to be filed
• Print off cover sheet and attach to reimbursement form
• Stamp with Paid and date and initial

Pay Rate:  $22.75 Hourly

• Double entry bookkeeping
• Must be US Citizen
• High School Diploma or Equivalent
• Must be able to obtain and maintain Government approval
• Ability to work independently on routine office tasking and work efforts