Accounting Clerk

Accounting and Finance Responsibilities

• Accurately enter and reconcile daily cash and credit card receipts from multiple payment processing platforms.

• Process daily check deposits and maintain appropriate petty cash balances for front desks and program staff.

• Support month-end and year-end closings by preparing journal entries and ensuring financial data accuracy.

• Prepare and maintain monthly bank account reconciliations and reconcile various balance sheet accounts.

• Review invoices and check requests for proper coding and compliance with internal policies.

• Enter vendor invoices into the accounting system in a timely and accurate manner.

• Maintain and update vendor records, ensuring all necessary documentation is collected for new accounts.

• Manage the weekly check run process, ensuring timely payments and compliance with record retention requirements.

• Review monthly Accounts Payable statements and monitor accounts to ensure timely payment.

• Audit and review agency purchasing card transactions for correct account coding while ensuring adequate supporting documentation.

• Communicate with vendors to address inquiries, resolve discrepancies, and maintain strong working relationships.

• Collaborate with the Controller to issue the annual 1099 forms.

• Provide support to the Controller and accounting team as needed and provide cross-functional back-up to other department tasks.

Education and Experience

• High School Diploma or equivalent required

• 1–3 years of Accounts Payable experience

• General knowledge of Accounting is preferred

• Working knowledge of general accounting principles and procedures

• Proficiency in Microsoft Excel, Word, and Outlook

Key Competencies

• Strong organizational and time management skills with the ability to prioritize multiple projects and adhere to deadlines

• Excellent attention to detail and a high level of accuracy

• Effective verbal and written communication skills

• Ability to collaborate with vendors and staff across all levels of the organization

• Proficient in information management and documentation

• Strong analytical and problem-solving abilities

• High level of computer proficiency, including comfort with accounting software and Microsoft Office Suite