Accounting Clerk

Roles and Responsibilities

Accounts Payable & Receivable

• Process accounts payable data entry accurately and in a timely manner.
• Prepare and process Electronic Funds Transfer (EFT) payments.
• Issue and distribute supplier cheques and payments.
• Record and maintain A/P accruals in Agvance.
• Reconcile accounts payable statements and investigate discrepancies.
• Contact suppliers regarding account inquiries, payment status, and statement discrepancies.
• Process and record deposits.
• Respond to customer inquiries regarding accounts receivable and account balances.
• Generate and distribute customer statements using Prosoft.

Fleet Management & Operational Support

• Maintain and update the Samsara fleet management system.
• Prepare and maintain work orders as required.
• Ensure operational data is accurate and up to date.

Utility Tracking & Reporting

• Maintain spreadsheets for energy tracking and reporting, including hydro, propane, and natural gas usage.
• Compile and monitor utility consumption and cost data for management reporting purposes.

General Accounting & Administrative Support

• Maintain accurate financial records and supporting documentation.
• Assist with month-end accounting activities and reporting requirements.
• Provide support to the Accounting Supervisor with accounting, reporting, reconciliations, audits, and special projects as required.
• Maintain organized electronic and physical filing systems.
• Ensure confidentiality of financial information and adherence to company policies and procedures.

Required Education and Qualifications

• High School Diploma required.
• Accounting Diploma or related post-secondary education considered a strong asset.
• Previous accounting or bookkeeping experience required.
• Experience with accounts payable, accounts receivable, and account reconciliations.
• Experience with accounting, ERP, or financial management systems preferred.
• Experience with Prosoft, Agvance, and/or Samsara is considered an asset.
• Bilingualism (English and French) is considered a strong asset.

Skills and Abilities

• Proficient in Microsoft Office Suite, including intermediate Microsoft Excel skills.
• Strong data entry, organizational, and record-keeping abilities.
• Excellent attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Strong verbal and written communication skills.
• Ability to work independently and collaboratively within a team environment.
• Professional, dependable, and committed to maintaining confidentiality.
• Ability to adapt to changing priorities and support multiple departments as required.