Accounting Clerk

POSITION SUMMARY:

Supports the Accounting team in all daily and monthly accounting duties for the Hospitality Management Company primarily relating to accounts payable, accounts receivable, bank deposits, and expense allocations.  This includes ensuring that expenses are recorded and paid, invoices to customers are recorded and balances tracked, intercompany accounts are balanced, and that suspense accounts are at zero balance. Additional duties will include providing the same support in Development projects as the needs arise.

PRIMARY JOB DUTIES:

Records vendor invoices into AP system, to include scanning and attaching scan and all backup in QuickBooks

Invoices properties for their share of bills; to include scanning and attaching scan and all backup in QuickBooks

Records A/R invoices generated to properties into Property AP system; to include attaching scan of all billing backup

Deposits Checks received into directed account

Records deposits in QB to the correct Customer and invoice

Ensures that QuickBooks is in balance with the bank

Other duties as assigned by Corporate Controller or Corporate Accounting Manager

Reconciles corporate American Express and downloads receipts

Verifies intercompany AP and AR are in balance

Cuts check as directed by Corporate Accounting Manager

Ensure suspense accounts are at zero balance.

Records and bills back corporate American Express Card.

Records and bills back insurance for Cafeteria plans.

Bill properties for shared corporate expenses.

Bill Management fees.

Additional tasks and responsibilities may be assigned at the discretion of the manager.  Furthermore, tasks and responsibilities may be added or revised based on the volume of business and the need for the work to be completed at the present time.

KNOWLEDGE, SKILLS & ABILITIES:

4 years of experience in bookkeeping or 2-year degree in accounting, Hospitality experience preferred but not required.

This position will have access to confidential information, and it is imperative to maintain confidentiality at all times.

Polished and professional appearance and demeanor in person, online and via phone.

Excellent communication skills, both written and verbal.

Proficient in QuickBooks.

Proficient in MS Excel.

Comfortable with learning new software and systems.

Experience with M3 preferred; but not required.

Highly honed organization skills and strong attention to detail.

Ability to handle stressful situations and deadlines.

PHYSICAL DEMANDS:

Requires standing for extended periods, walking, pushing, lifting up to 25 pounds, bending, reaching, stooping, kneeling or crouching.

This job description is not intended to create a contract of employment. Employment with the Company is at-will and may be terminated by either the employee or the Company at any time, with or without cause or notice, in accordance with applicable law.