Accounting Clerk

JOB SUMMARY

Under the direction of the Assistant Controller, the Accounting Clerk is responsible for providing accounting and administrative support for the day-to-day business operations in our corporate office. The Accounting Clerk will perform a combination of routine calculating, Accounts Receivable, posting and verifying to obtain and process financial data for use in maintaining accounting records for our multi-state locations.

JOB SPECIFIC FUNCTIONS

Accounting

•  Collects, sorts and processes A/R checks and credit card payments.
•  Processes daily bank deposits and cash application as needed.
•  Processes debit and credit memos in the collections database as instructed.
•  Supports supervisory and executive staff by performing any assigned accounting and clerical tasks.
•  Assists other accounting personnel with any tasks conducted with the accounting department, or any tasks that require accounting personnel to take part.
•  Opens and distributes department mail.
•  Keys in or types up any documents or items that the accounting department is responsible for.
•  Confirms credit card expenditures have proper documentation and approval.
•  Reconciles monthly bank statements.
•  Sorts documents; files, codes, logs, reviews for accuracy, and matches supporting documents.
•  Researches processing problems, contacts departments and vendors to resolve problems and expedites payment, and responds to inquiries by telephone or in writing; refers complex problems for solution.
•  Assists department with month-end closing process.
•  Prepares simple journal entries in the general ledger system.
•  Takes inventory as needed.
•  Creates and maintains spreadsheets in Excel.

General

•  Assist with providing documentation for management, auditors and other external parties.
•  Develops job knowledge by participating in educational opportunities.
•  Complies with policies, procedures, and regulations.
•  Provides proposals for continual improvement of position.
•  Offers support and guidance during audits.
•  Performs other related duties, as assigned.

QUALIFICATIONS

Experience

•  Two years accounting or administrative experience preferred.

Education

•  High school diploma or equivalent required.

Skills / Abilities:

•  A comprehensive understanding of accounting practices and procedures.
•  Strong mathematical and analytical skills.
•  Excellent organization skills and attention to detail.
•  High level of proficiency in Microsoft Excel.
•  Proficient in Microsoft word and outlook.
•  Maintains confidentiality and complies with privacy requirements.
•  Highly ethical with the ability to work cooperatively with other departments without compromising internal controls.
•  Demonstrate courteous behavior and respect to fellow employees, vendors, and clients.
•  Accept supervision, constructive criticism, and work cooperatively with others.
•  Proven ability to handle multiple projects simultaneously.
•  Excellent verbal and written communication skills.
•  Ability to read and analyze financial reports.