Accounting Clerk

Job Title: Accounting Clerk

Location: Irvine, CA 92614

Salary/Payrate: DOE and AWESOME benefits!!!

Work Environment: Hyrbrid (3 / 1 WFH after ramp up)

Term: Contract-to-Perm for immediate hire (absolute converision - full benefits during contract)

Bachelor’s degree required:  No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

The Accounting Clerk is responsible for processing a high volume of legal invoices, in addition to performing a variety of other administrative and billing duties according to established policies and procedures. Maintains contact with attorneys, staff, and clients and observes confidentiality of client and firm matters, which may involve answering questions and requests, providing necessary follow-up, and resolving client billing disputes. Some experience with Coyote Analytics billing software preferred not required (other legal billing platforms are acceptable) and use of an electronic billing system (such as TyMetrix 360) is an added plus.

QUALIFICATIONS:

• Provide exceptional customer service to internal and external customers
• Support general accounting functions, including accounts payable, account reconciliations and month end close
• Assist with bank reconciliations
• Assist in preparing year end vendor 1099’s and resolves discrepancies
• Maintain compliance with all company policies and procedures
• Support supervisory and executive staff by performing any assigned accounting and clerical tasks with confidentiality
• Various other duties as assigned by manager. 
• Performs a variety of general accounting support tasks
• Compile/Store data and prepare a variety of reports
• Prepare, distribute and edit pre-bills following Firm policy
• Generate and distribute complex and voluminous bills in a timely manner (i.e., manual rate and/or hour adjustments by matter, split-party billing, preparation of electronic bills)
• Apply retainer and prepaid funds as directed by attorneys
• Execute complex and voluminous bills in a timely manner (i.e., manual rate and/or hour adjustments by matter, split-party billing, preparation of electronic bills)
• Review and distribute accurate bills with supporting documentation as required
• Research and respond to inquiries regarding billing history requests
• Create new billing documents (billing schedules, analyses, etc.), as needed
• Research and respond to inquiries regarding billing issues
• Communicate billing requirements to ensure client costs are being processed correctly
• Investigate questionable client costs and recommend actions to resolve discrepancies
• Interact and communicate effectively with attorneys, staff, and clients
• Utilize billing and other software programs (Coyote, Excel, Word) to perform duties and responsibilities
• Maintain deadline report for Timekeepers and monitoring timeliness of time entries by Timekeepers
• Assist with new client intake and managing client files
• Contact clients to notify them of delinquent accounts and accept any payments made at the time of contact
• Accurately enters checks into Firm’s billing software program.
• Collect, sort, verifying and process the accuracy of invoices and other accounting documents or records
• Keep a thorough record of business transactions and enter data from daily work logs into the Firm’s general ledger system (Coyote)
• Keep a thorough record of all company charges, as well as any refunds that have been issued
• Keep track of any consumer issues that require a refund and make sure that the refunds are issued in a timely manner
• Preparation of documents or items that the administrative department is responsible for, including checks and invoices, as well as vouchers, accounting statements, business licenses and other reports and records
• Assists in budget preparation, budget tracking, and variance analysis
• Manage non-billable accounts following Firm policy

EDUCATION AND PROFESSIONAL EXPERIENCE REQUIREMENTS

• High School Diploma or GED; Bachelor’s Degree strongly preferred
• Ability to effectively set priorities, meet deadlines, and manage multiple projects
• Strong verbal, written communication and technical skills needed
• Exceptionally well organized and detail oriented
• Ability to interact with all levels of firm personnel, clients, other counsel and vendors
• Ability to troubleshoot issues and create solutions
• Proficient in Microsoft programs (Work, Excel)
• Strong attention to detail and data entry skills
• Must be able to work under pressure and meet deadlines and adapt to changing priorities, while maintaining a positive attitude
• Ability to work independently and to carry out assignments to completion within parameters of instructions given

PHYSICAL REQUIREMENTS

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards
• Must be able to lift and carry up to 20 lbs.
• Must be able to talk, listen and speak clearly