Accounting Clerk

Keep the numbers right and the mission strong — support student success through accuracy, integrity, and financial excellence at the Philadelphia Job Corps Center.

Job Description:

• Performs accounts payable, receivables, cash transactions, routine calculations, postings, and accounting data verification and reports
• Maintains accounts payable related documents in efficient and organized files
• Ensures strict confidentiality of sensitive information
• Follows all integrity guidelines and procedures and ensures no manipulation of student data
• Verifies completeness of invoice packages
• Enters accounts payable invoices and payment requests into accounting system
• Assists with cash transactions for students and for staff meals
• Generates timely payments to vendors
• Cancels (stamps PAID) all completed invoice and cash payment packages
• Reconciles Payroll (not Accounts Payable) bank account and Accounts Payable subsidiary records
• Maintains accounting records and reports, including accounts payable, receivables, inventory control, etc., in accordance with procedures
• Performs general office duties such as filing, account research, routine calculations, postings, recurrent report preparation, and verification of accounting data
• Produces quality work/assignments in a thorough, timely and accurate manner
• Maintains appropriate personal attendance, accountability and work productivity standards
• Plans, prioritizes and organizes assignments to meet established goals and deadlines
• Understands and applies job knowledge to effectively complete all required job responsibilities and proactively maintains required skills
• Mentors, monitors and models the Career Success Standards as required by the PRH
• Shows respect and courtesy to students and holds them accountable for their actions and behavior
• Provides quality services for students and ensures that quality is maintained and student needs are met; pursues continuous improvement
• Exchanges ideas and information clearly and concisely, both verbally and in writing; contributes meaningfully to team efforts and provides timely information to DOL/Company when requested
• Effectively articulates thoughts and ideas; identifies problems, analyzes causes, and evaluates solutions; follows up to ensure issues are resolved
• Works in partnership with staff from all departments to ensure effective supervision and services are provided to students
• Accepts direction and supervision from the Center Director/Center Duty Officer/Shift Manager, including temporary assignments across departments as needed
• Performs other duties as assigned

Required:

• High School Diploma or equivalent
• Basic computer skills, including working knowledge of Microsoft Office (Excel, Word, Outlook)
• Strong attention to detail and ability to handle confidential information with professionalism
• Ability to perform basic math and data entry accurately
• Strong organizational and time management skills
• Ability to communicate clearly, both verbally and in writing
• Ability to work independently and as part of a team

Preferred:

• Coursework in accounting, bookkeeping, or a related field
• At least one year of accounting, finance, or administrative experience
• Experience with accounts payable, invoicing, or financial systems
• Experience working in a fast-paced or team-oriented environment
• Familiarity with inventory tracking or financial reporting processes
• Previous experience working with youth programs, education, or government-funded programs

“Adams and Associates, Inc. abides by the requirements of 41 CFR §§ 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on characteristics protected by federal, state or local laws. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to their protected veteran status or disability.” This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.”