Accounting Associate

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Position Summary

The Part-Time Accounting Associate provides administrative and entry-level accounting support to the Accounting team by assisting with financial transactions, account reconciliations, documentation, and routine accounting activities. This role supports daily and month-end accounting processes, helps maintain accurate financial records, and contributes to the timely completion of departmental priorities. Working under the guidance of Accounting leadership, the Part-Time Accounting Associate ensures accuracy, organization, and compliance with established accounting policies and procedures.

Principle Duties and Responsibilities

• Willingness and ability to exhibit Wellby Core Values every day.

• Works purposefully and is driven to provide the best team member experience.

• Supports daily and month-end balance sheet reconciliation activities by reviewing assigned general ledger accounts, validating account balances, and identifying items requiring follow-up.

• Reviews account activity, transaction history, teller totals, system reports, and supporting documentation to ensure prior-day activity has cleared or is appropriately documented.

• Researches variances, outages, and exception items using available reports and accounting systems, and escalates unresolved issues to the appropriate Accounting team member or business partner.

• Maintains organized reconciliation files, schedules, reports, and supporting documentation in accordance with departmental procedures and record retention requirements.

• Assists with internal and external audits by gathering supporting documentation, preparing requested information, and responding to follow-up requests as directed.

• Prepares and posts routine journal entries with appropriate supporting documentation and in accordance with established review and approval procedures.

• Communicates and collaborates with Accounting team members and business partners to resolve inquiries, obtain necessary information, and support the timely completion of assigned responsibilities.

• Assists with other accounting, reconciliation, and administrative duties as assigned to support departmental objectives and operational needs.

• Performs other related duties as assigned.

Knowledge, Skills, and Abilities (KSA)

• Knowledge of Wellby’s organizational functions, and general operating policies and procedures.

• Knowledge of general office practices and procedures, business English, spelling, and punctuation.

• Knowledge of personal computers, utilizing Microsoft Office Suite and other software.

• Knowledge of basic accounting principles, general ledger structure, and financial recordkeeping practices.

• Knowledge of account reconciliation processes and the purpose of balance sheet account maintenance.

• Skilled in operating computer equipment and general office machines such as personal computers, copiers, projection equipment, audio/video, Microsoft Teams, Zoom Video Communications, and adding devices.

• Skilled in organizational skills, maintaining accurate records, and managing multiple assignments simultaneously.

• Ability to review account activity, validate balances, and identify items requiring follow-up with a high degree of accuracy.

• Ability to research variances, exception items, and reconciliation discrepancies and escalate issues appropriately.

• Ability to maintain organized files, reports, schedules, and supporting documentation in accordance with established procedures.

• Ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.

• Ability to work in a fast-paced team environment with exceptional member service skills.

• Ability to communicate clearly and concisely, orally and in writing.

Supervisory Responsibilities

• The team member does not have supervisory responsibilities.

Complexity & Scope of Work

• The team member follows Wellby’s policies and procedures, Team member Handbook, and federal and state laws and regulations in accomplishing assignments

• The team member performs a variety of related tasks, which are mostly routine but are sensitive in nature.

• Non-routine situations or conflicts are usually referred to the supervisor for resolution.

• Instructions to the team member may be general or specific in nature.

• Courses of action are determined by established procedures and/or their leader.

• The team member’s work is reviewed periodically for accuracy, completion, and compliance with the policies and procedures.

• Tasks may occasionally have to be coordinated, integrated, and/or prioritized.

Physical Demands & Work Environment

• The physical demands and work environment characteristics described here represent those that must be met by a team member to successfully perform the essential functions of this position. Reasonable accommodations may enable individuals with disabilities to perform essential functions.

• To perform this job successfully, the team member is frequently required to remain in a stationary position 50% of the time.  Daily movements include sitting, standing, reaching, and grasping; operating computers and other office equipment; moving about the office; and attending possible on-site and off-site meetings.  The team member must be able to exchange information, in person, in writing, and via telephone.  Some degree of stress results from contact with management and other team members.

• The ability to observe details at close range (within a few feet of the observer).

• Must be able to occasionally lift items weighing up to 25 pounds across the office and load them onto shelves for various needs.

• The noise level in the work environment is usually moderate.

• Work involves the typical risks and discomforts associated with an office environment but is usually in an area that is adequately cooled, heated, lighted, and ventilated.

Minimum Qualifications

• High school diploma or equivalent required; associate degree or coursework toward a degree in Accounting, Finance, Business Administration, or a related field preferred.

• Basic knowledge of accounting principles and financial recordkeeping; relevant coursework, internships, or prior clerical/accounting experience preferred.

• Proficient in Microsoft Office Suite, particularly Excel; experience with accounting software or financial systems is a plus.

• Strong attention to detail, organization, and willingness to learn.

• Position requires a regular part-time work schedule of up to 30 hours per week.

• Bondable

For All Candidates

This is a Part-Time, Hourly (non-exempt) role.

Wellby is an equal opportunity and affirmative action employer and gives consideration for employment to qualified applicants without regard to race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity or expression, pregnancy, veteran status, or any other legally protected characteristic. If you would like more information about your EEO rights as an applicant under the law, please contact Human Resources.

Wellby provides equal opportunity to qualified individuals with disabilities and disabled veterans. If you need reasonable accommodation, please email careers@wellbyfinancial.com or call 281-226-1696 for assistance. 

Disclaimer

The statements herein are intended to describe the general nature and level of work being performed by team members and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the Company.