GATEWAY TECHNICAL COLLEGE | JOB #26036

Accounting Associate

Support accurate financial operations, responsive service, and responsible stewardship of Gateway Technical College resources.

Join the Gateway Family

We know that work culture and work-life balance are important to the happiness and well-being of our employees.

Gateway offers a generous benefits package, including sick time available on Day 1 and medical, dental, and vision benefits for employees who elect to enroll.

Position Purpose

The Accounting Associate is responsible for the accurate and timely processing, reconciliation, and maintenance of cash receipt transactions and related financial records to support the college’s accounting operations.

This position ensures the integrity of financial information through timely transaction processing, account reconciliations, discrepancy research, and adherence to established accounting procedures and internal controls.

Through effective financial record management and responsive service to campus partners, the Accounting Associate supports accurate reporting, operational efficiency, and responsible stewardship of institutional resources.

How This Position Contributes to Gateway

Financial Record Accuracy

Maintains accurate and reliable financial records by ensuring timely processing, reconciliation, and documentation of cash receipt transactions in alignment with established accounting procedures and internal controls.

Financial Accountability

Supports financial accountability and reporting integrity by identifying, researching, and resolving transaction discrepancies.

Operational Efficiency

Promotes efficient accounting operations through consistent execution of financial processes, timely completion of assigned responsibilities, and effective collaboration with campus partners.

Responsive Campus Support

Provides accurate information and assistance to internal departments and stakeholders related to cash receipt activities and accounting processes.

What You Will Do

Administrative & Operational Execution | 80%

• Process and record college cash receipts from ACH payments, checks, credit cards, and other payment sources.
• Ensure cash receipt transactions are accurately and promptly posted to applicable financial systems.
• Perform daily cash reconciliation activities involving bank activity, cashier transactions, and electronic payment systems.
• Identify and research discrepancies found during daily reconciliation activities.
• Complete monthly reconciliations of assigned bank accounts to the general ledger.
• Research outstanding items and support timely resolution of account differences.
• Investigate unmatched payments, unidentified checks, billing inconsistencies, and other transaction-related issues.
• Maintain accurate accounting records, transaction documentation, and supporting materials.
• Follow established accounting procedures, financial controls, and documentation standards.
• Support annual accounting processes, including payroll accruals and related financial reporting and reconciliation activities.

Client & Customer Service | 10%

• Respond to inquiries related to cash receipts, payment activity, account transactions, and financial processes.
• Provide accurate information and appropriate assistance to campus partners.
• Communicate with departments, employees, and other contacts to research payment discrepancies and gather information.
• Support timely resolution of financial issues through professional written and verbal communication.
• Deliver responsive, service-oriented support while maintaining compliance with established accounting processes and financial procedures.

Additional Responsibilities | 10%

• Participate in departmental initiatives, institutional projects, and cross-functional activities that support accounting operations and college priorities.
• Maintain current knowledge of accounting practices, financial procedures, and technology systems related to assigned responsibilities.
• Perform other duties as assigned in support of departmental and institutional operations.

What You Need to Succeed

Required Qualifications

• Four years of experience in accounting, financial operations, or related analytical work, or an equivalent combination of education and relevant work experience.
• Experience using financial systems, databases, spreadsheet-based reporting tools, Excel, ERP systems, or similar platforms.
• Experience performing account, transaction, and financial record reconciliations, including identifying, researching, and resolving discrepancies in a timely manner.

Conditions of Employment

Work Authorization: Candidates must be legally authorized to work in the United States on a permanent basis. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available.

Background Check: Employment is contingent upon an acceptable background check.

Schedule: Flexibility is needed to accommodate day, evening, and weekend business needs.

Physical Demands & Working Conditions

The following summary describes the primary physical and environmental expectations of this position.

Primary Physical Activity

• Continuous sitting, keyboarding, and use of near visual acuity.
• Frequent verbal communication.
• Frequent lifting and carrying of items weighing up to 10 pounds.
• Occasional pushing or pulling of items weighing 12 pounds or less.

Communication Requirements

• One-on-one, in-person communication.
• Group and conference communication.
• Telephone communication.
• Ability to hear relevant workplace sounds.

Work Environment

• Continuous work in an open workspace and exposure to a computer screen.
• Frequent work interruptions.
• Primarily moderate noise levels, with occasional quiet or loud conditions.
• Occasional work in close proximity to others or in a confined workspace.
• Occasional stressful situations.

Additional Information

Please Note: This job description is not designed to cover or contain a comprehensive listing of every activity, duty, or responsibility required of the employee. Duties, responsibilities, and activities may change at any time, with or without notice.

Equal Opportunity, Accessibility, and Safety

Gateway will not discriminate against any employee, applicant for employment, student, or applicant for admission based on race, color, national origin, ancestry, sex, sexual orientation, creed, religion, political affiliation, marital status, parental status, pregnancy, disability, age, membership in any reserve component of the armed forces, union affiliation, arrest and conviction record, or any other protected category under applicable local, state, or federal law.

Gateway Technical College is an Equal Opportunity/Access Educator/Employer operating under an Affirmative Action Plan. Reasonable accommodations and auxiliary aids will be provided for qualified individuals with disabilities.

If you have a disability and need a special accommodation for the application process, please contact the Office for Equal Opportunity and Civil Rights at compliance@gtc.edu or 262-564-3062. Women and minorities are encouraged to apply.

Your safety while employed at Gateway Technical College is one of our top priorities. We encourage you to review our Annual Security Report. This report is published in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Violence Against Women Act. It includes crime statistics, institutional policies on campus security and safety, alcohol and drug use, crime prevention, reporting procedures, sexual misconduct, and other important matters. Please email compliance@gtc.edu or call 262-564-3062 to request a hard copy.

Begin Your Next Chapter at Gateway.

Bring your accounting experience, attention to detail, and commitment to service to a college dedicated to strengthening students, employees, and the communities we serve.

$24.21 - $25.02 per hour  |  Full-Time  |  Job #26036

Apply by August 9, 2026 at 11:59 PM Central  |  Comp Grade F  |  Non-Exempt