Accounting Associate

This position is responsible for supporting the financial operations of the company by managing accounts payable and accounts receivable functions and assisting in general ledger reconciliations. 

DUTIES AND RESPONSIBILITIES

• Review, process, and verify invoices for accuracy and proper authorization.
• Ensure timely and accurate payment of vendor invoices.
• Reconcile vendor statements and resolve discrepancies.
• Maintain vendor files and records.
• Assist with preparation of AP reports and month-end close activities.
• Generate and send customer invoices.
• Apply customer payments to appropriate accounts.
• Follow up on outstanding receivables and manage collection efforts.
• Reconcile AR accounts and investigate any payment discrepancies.
• Provide AR aging reports and support month-end close.
• Maintain general ledger accounts and prepare journal entries for accruals and variances.
• Perform month-end account closing activities and reconciliations.
• Generate and distribute account management reports on monthly basis.
• Perform accounting analysis for cash accruals, account payables, account receivables, and reconciliations.
• Assist with credit card statement reconciliations, gl coding and uploads.
• Participate in and assist with monthly store and shop inventory reconciliation processes, ensuring accurate recording of inventory transactions, identifying discrepancies, and working with Operations to resolve variances.
• Provide appropriate accounting information to clients/vendors when needed.
• Assist various departments in accounting issues and queries.
• Follow documentation retention policy to maintain accounting files.
• Performs other special projects as assigned.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

COMPETENCIES

• Confidentiality— the individual can be trusted with secret or private information.
• Organized—the individual must be able to quickly organize the daily schedule and maintain structure throughout the workday.
• Detail Oriented—the individual pays attention to details and makes a conscious effort to understand the root causes of situations.
• Self-Starter—an individual that has the ability to complete tasks and objectives independently.    
• Problem Solving—the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.
• Basic Accounting Skills – Must understand debits and credits and be able to enter journal entries and reconcile Balance Sheet Accounts.

REQUIREMENTS/QUALIFICATIONS

• Masters/Bachelor/Associate Accounting Degree preferred.
• 2+ years related experience preferred.
• Multiple systems & Excel knowledge—the individual needs to be able to work in multiple systems at one time and be proficient in Excel.
• High degree of integrity required.
• Highly organized and able to work independently with little direction.
• Able to effectively prioritize and manage multiple projects simultaneously.
• Able to adapt to changing prioritization and last-minute adjustments.
• Trucking industry knowledge or experience is beneficial.
• Excellent written and verbal communication skills, including ability to interact effectively with all levels throughout Company organization.

WORK ENVIRONMENT
This job operates in a professional on-site office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, camera, and fax machines.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

The employee must frequently lift and move up to 10 pounds and occasionally lift and move objects up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.