Accounting Assistant

This position performs specialized recordkeeping, reconciliation, compliance activities, and revenue collection through several computerized financial management systems.  This position processes revenue collection for the parking service’s auxiliary, student accounts, and all USFSP department accounts receivable. The Accounting Assistant position also responds to customer service inquiries for both Parking Services and Student Accounting Services by assisting customers with questions related to their financial and parking accounts.

This position processes the collection of revenue through several computerized financial management systems such as Banner, FAST and T2. Revenue collected includes student tuition, fees, housing and meal plan payments, library fines, transcripts, parking permits, citations, invoice payments, and departmental deposits. Position provides customer service by responding to inquiries in person, via email and over the phone from students, staff and campus visitors regarding both Parking Services and financial accounts in compliance with FERPA regulations.

This position is fully on-site (not remote/hybrid) and is not eligible for relocation support or visa sponsorship.

Please provide a cover letter and resume to be considered for this position.

• Performs various revenue collection functions through four different specialized systems: Banner, T2 Flex system, FAST accounts receivable module, and TouchNet/web online sales. Performs daily settlement and deposit preparation for T2 parking system online and bi-weekly ParkMobile sales. Provides customer service via phone inquiries, email, and in person related to student accounts and parking services. Ensures transactions are administratively compliant with USF Policies and procedures. Processes accounts receivable from all USFSP departments via FAST system by direct journal using department chartfields, notifies department of payment, discrepancies and correcting entries. Prepares payroll deduction for parking permits, including exporting and importing to the T2 parking system and payroll. Assists students with inquiries about their financial accounts.
• Prepares reconciliation for the St. Pete Parking Auxiliary chartfield. Prepares journal entries for interdepartmental billing. Reviews account payment status and investigates uncollected accounts. Bills Veteran Services for VA permits via the Tungsten system and creates invoices in the TouchNet store. Runs reports and queries in the T2 system to support reporting.
• Asset tagging for the SP campus, duties include contacting departments on new asset purchases over $10,000, creates Excel spreadsheet, emails department to obtain pictures and sends out tags for assets.  Liaison with Tampa campus asset management on property tagging. Assists with tagging attractive assets in the Financial Services department.
• Performs other duties as assigned, such as assisting with statistics and reporting data on parking sales, and miscellaneous duties when requested by supervisor.

Minimum Qualifications

This position requires a High School diploma and two years of fiscal, office or business support experience of an equivalent level. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred Qualifications

Proficiency in Microsoft Office applications and at least two years of customer service experience. Demonstrated analytical and problem-solving skills, with the ability to manage multiple priorities. Familiarity with financial systems such as T2, Banner, and FAST is preferred.