Accounting Assistant – Entry Level

Job Description

Responsibilities

• Assist with processing accounts payable invoices accurately and timely in a paperless environment.
• Assist with maintaining vendor files and supporting documentation.
• Assist with ensuring invoices are properly coded, approved, and processed for payment.
• Assist with accounts receivable billing, account maintenance, and collections.
• Assist with payroll processing and related administrative tasks.
• Assist with maintaining documentation related to subcontracts and purchase orders, including certified payroll, lien waivers, and other required documentation.
• Assist with maintaining accurate employee and vendor records in a paperless environment.
• Assist with new hire onboarding and other HR-related administrative duties.
• Assist with employee benefit administration, including health insurance, retirement plan enrollment, and HRA maintenance.
• Enter and maintain accounting and employee information accurately in company systems.
• Prepare spreadsheets, reports, and other documentation as requested.
• Respond to routine questions from vendors, employees, and internal departments in a professional and timely manner.
• Perform other accounting and administrative duties as assigned.

Qualifications

• High school diploma or equivalent required; associate degree or coursework in accounting, finance, or business is a plus.
• Previous accounting, bookkeeping, office administration, or related experience is helpful but not required.
• Basic understanding of accounting principles preferred.
• Basic proficiency with Microsoft Word and Microsoft Excel.
• Ability and willingness to learn accounting software and company-specific systems.
• Experience working in a paperless environment is a plus.
• Construction industry experience is a plus, but not required.
• Experience with Sage accounting products is a plus.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Ability to handle confidential information professionally.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Dependable, professional, and willing to learn.

What We Offer

• Full-time employment
• Competitive compensation
• Benefits package
• Opportunity for professional growth and advancement
• Hands-on training and experience in accounting and construction
• Supportive team environment