Accounting Assistant

JOB DESCRIPTION

Job Title:          Accounting Assistant 

Department:     Finance           

Reports to:       Accounting Manager 

FSLA Status:    Non-exempt

Summary:

The Accounting Assistant is responsible for assisting the department with outbound calls, scanning records, finance que, backup to AR/Credit/AP, projects and additional duties as assigned. They must be able to work independently, be detail, analytical, and goal-oriented, self-starting, and organized.                                                                                                               

Perform and produce based on company core values.

Uncompromised Customer Service              

Unwavering Accountability                                     

Contagious Positive Culture                   

Collaborative

Utilize the Core Focus of Company 

Earning the right to be recommended       

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Apply principles of accounting to establish and maintain accurate accounting of all duties assigned.
• Assist with outbound collection calls.
• Manage the scanning of accounting records. 
• Participate in the finance que. 
• Investigate and resolve customer inquiries. 
• Back-up AR/Credit and AP. 
• Assist with policy and procedures to enhance the flow of information and documentation for consistency and speed. 
• Assist with accounting projects, reporting and other duties as assigned.
• Regular, predictable on-site attendance is expected.

SUPERVISORY RESPONSIBILITIES:

This job has no supervisory responsibilities.

COMPETENCIES:

To perform the job successfully, an individual should demonstrate the following competencies:

• Project Management-- Communicates changes and progress; Completes projects on time and budget.
• Adaptability-- Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Dependability-- Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan. 
• Quality-- Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Six months to one-year related experience and/or training; 
• Or equivalent combination of education and experience.
• Proficient on Microsoft Office products.
• Knowledge of invoice processing and working with a integrated system is required.
• Ability to read and interpret documents such, as procedure manuals. 
• Ability to write routine reports and correspondence. 
• Commitment to excellence and high standards.
• Acute attention to detail.
• Ability to understand and follow written and verbal instructions.
• Strong organizational skills.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm. 
• Must be able to speak, read, write, and understand the primary language(s) used in the workplace.

CERTIFICATES, LICENSES, REGISTRATIONS:

None are required.

 PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and to talk or to hear. 
• The employee is frequently required to reach with hands and arms. 
• The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl.
• The employee must regularly lift and /or move up to 10 pounds, and frequently lift and/or move up to 30 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This position generally works inside.
• Typical workweek is eight (8) to ten (10) hour workdays five (5) days per week with some weekend work, as well as early and/or late weekday meetings with staff personnel as needed. 
• This position may deal with aggressive personalities in a highly competitive industry.
•  The noise level in the work environment is usually moderate.