Accounting Assistant - Accounts Payable

Duties & Responsibilities:

• Follow standard operating procedures within the Department to facilitate efficient and accurate processing of invoices and payments.
• Assist with developing, recommending, and implementing system and procedural changes to improve the Accounts Payable process.
• Obtain approval, code for payment, and perform data entry of all invoices/requisitions to ensure timely payment.
• Process and distribute Accounts Payable checks and ACH payments.
• Reconcile assigned balance sheet accounts to include Accounts Payable and bank accounts.
• Serve as the Administrator for Bank Credit Card relationship.
• Review all vendor statements and research and resolve outstanding issues.
• Maintain the accuracy and integrity of databases to ensure accurate remittance information and IRS compliance.
• Maintain organized documentation of all Accounts Payable invoices and requisitions.
• Maintain and reconcile Financial Schedules monthly to the General Ledger.
• Prepare and post accurate journal entries as assigned.
• Process Annual 1099 reporting.
• Manage relationships between Accounts Payable and internal and external customers, including training on standard operating procedures.
• Process patient refund requests weekly.
• Assist with monthly expense account reconciliations.
• Prepare invoices for subleases.

Required Skills Abilities:

• Good customer service skills and ability to work with a diverse range of vendors, employees, and other stakeholders.
• Strong verbal and written communication skills, with the ability to effectively address inquiries, resolve issues, and proactively identify solutions involving vendors and internal personnel.
• Strong organizational and time-management skills, with strong attention to detail and the ability to prioritize and manage multiple tasks/deadlines.
• Ability to work as a collaborative team member, contribute to a productive work environment, and willing to assist colleagues as needed.
• Proficient in computers and business software applications, including word processing, databases, spreadsheets, and general ledger/accounting systems.
• Strong data-entry skills with speed and accuracy; proficiency with 10-key calculators and keyboarding is required.
• Professional demeanor, with ability to maintain confidentiality and handle sensitive financial and employee information appropriately.
• Proficient in Excel, including the ability to use spreadsheets effectively for accounts payable and financial recordkeeping activities.

Education & Experience:

•  Associate degree in Business, Accounting, or related field. Will consider three years of direct Accounts Payable experience in lieu of a degree.
• Two years of work experience in a high-volume fast-paced office environment.