Accounting and Accounts Payable Associate

Accounting and Accounts Payable Associate

Location: College Station, TX

Summary of Position: Completes payments and controls expenses by receiving, facilitating, processing, verifying, and reconciling invoices.   Provides accounting and clerical assistance to the accounting department.

Responsibilities:

•    Process all accounts payable and employee expenses reports 

•    Process check runs and employee expense runs

•    Review and process all Non Post items from check run

•    Mail all checks out after each check run 

•    Process and review all checks to be voided 

•    Process and manage all rent payments for all rental property (banking centers) 

•    Process the end of the month accrual of all invoices not paid the prior month 

•    Process and manage board of director’s and related committee’s fees to be paid 

•    Monitor all vendor payment agreements to find discounts that can be used to reduce invoice amounts

•    Keep track of credits owed to the company and ensure all credits are properly applied to vendor payments

•    Prepare Account Reconciliations in a timely manner

•    Assist with the preparing of daily accounting reports such as loan and deposit funding reports

•    Train on the Jack Henry Reporting systems in order to assist with creating and preparing reports from the Cognos and Synergy programs 

•    Assist with preparation of daily and weekly reports that are used for preparation of regulatory filings  

•    Assist with uploading and posting published loan and index rates

•    Process all incoming check payments 

•    Maintain schedule of all leased facilities including dates of rent escalations, renewals or any other changes

•    Manage, collect and process for payment all real estate tax, tangible tax and business tax payments for banking centers and other real estate 

•    Assist the accounting team with maintaining the monitoring of capital expenditure payments, the fixed asset system and associated depreciation schedules; and the pre-paid assets system

•    Prepare payment history reports used to prepare transactions with affiliates schedules, marketing expense summaries and vendor analyses as needed

•    Provide assistance and support to the accounting department as needed

Preferred Qualifications:

•    2 years’ experience in accounting and accounts payable 

•    Knowledgeable in financial institution operating policies and procedures 

•    Ability to use Microsoft productivity software such as Excel and Word

•    Excellent attention to detail

•    Strong organizational ability

•    Effective corporate communications skills

•    Ability to consistently meet all deadlines