Accountant

Job DescriptionProcess and pay invoices in accordance with contract terms, WV State Code, University policies and procedures, and applicable accounting requirements. Review invoices against applicable contracts, purchase orders, pricing, and deliverables to ensure accuracy, compliance, and proper authorization prior to payment. Coordinate invoice management procedures and maintain accountability for invoices received by Accounts Payable related to contractual payments and institutional memberships. Work closely with vendors, University departments, Procurement, and other stakeholders to resolve invoice discrepancies, vendor issues, and payment-related questions. Communicate with departments regarding invoicing errors, vendor issues, and required documentation to facilitate timely payment and minimize potential legal and financial risks associated with late payments. Approve payments and financial transactions in the wvOasis system as required. Maintain a PCard and use it to process authorized payments against purchase orders and institutional memberships. Work with the Vendor Management team to review and approve vendor setups in wvOASIS. Assist Accounts Payable staff with encumbrance approvals, workflow management, vendor issues, and other operational matters in the Director’s absence. Provide oversight of daily Accounts Payable workflow in the Director’s absence to ensure timely processing and resolution of outstanding issues. Reopen, cancel, or otherwise adjust invoices in Banner and wvOasis as needed. Prepare payments for morning interfaces from Banner and Marketplace. Cancel or reschedule checks in wvOASIS and Banner as necessary. Maintain the State Expenditure Schedule for University institutional memberships and maintain supporting records of paid memberships. Research and respond to inquiries from University departments, vendors, Procurement staff, and upper management regarding Accounts Payable transactions and payment procedures. Provide documentation, invoice images, and other supporting information to departments and vendors as needed to resolve payment issues. Monitor and respond to the Accounts Payable email account as needed. Analyze and resolve payment and accounting issues using wvOASIS, Banner Finance, Marketplace, and applicable University policies and procedures. Perform other duties as assigned.