Accountant 3

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The University of Miami/UHealth Facilities Department has an exciting opportunity for a hybrid, Full-time Accountant 3 to work at the UHealth Medical Campus in Miami, FL.

The Accountant 3 maintains financial records and ensures that financial transactions are properly recorded. This position safeguards the accuracy of entries to ledger accounts and reconciles subsidiary ledger accounts to the general ledger.

Core Responsibilities:

• Prepares complex balance sheets, profit and loss statements, and other financial reports.

• Analyzes current costs, revenues, financial commitments, and obligations incurred to predict future revenues and expenses.

• Oversees, mentors, and assists lower-level accountants.

• Avoids legal challenges by complying with legal requirements.

• Protects organization's value by keeping information confidential.

• Updates job knowledge by participating in educational opportunities, reading professional publications, maintaining personal networks, and participating in professional organizations.

• Prepares and records asset, liability, revenue, and expenses entries by compiling and analyzing account information.

• Creates financial reports for taxes, regulatory agencies, and stockholders.

• Adheres to University and unit-level policies and procedures and safeguards University assets.

Department Specific Functions:

• Serves as a senior-level accounting resource for UHealth Facilities Operations & Planning, applying advanced accounting principles to ensure accuracy, integrity, and compliance of financial transactions, reporting, and account controls across assigned accounts.

• Provides comprehensive financial support for departmental operations, including budgeting, financial reporting, accounts payable processing, contract monitoring, and account reconciliation activities.

• Monitors, reconciles, and oversees departmental fiscal activity, including maintenance and repair expenditures, service contracts, utilities, standing purchase orders, and vendor-related transactions to ensure proper budget utilization and compliance with University policies.

• Reviews, verifies, and processes departmental invoices for payment, ensuring accuracy of billing details, proper account coding, valid purchase orders, and required supporting documentation prior to submission to Accounts Payable.

• Obtains and validates appropriate managerial approvals for invoices, purchase orders, and financial transactions in accordance with University policies and departmental procedures.

• Ensures purchase orders remain valid, properly funded, and aligned with departmental budgets; proactively identifies and resolves discrepancies, open commitments, and outdated or unnecessary purchase orders within Workday.

• Creates, reviews, and processes purchase orders, change orders, and close-out actions within the University ERP system (Workday), ensuring accuracy, compliance, and alignment with operational needs.

• Performs and oversees charge-outs, cost allocations, and cost recovery processes to ensure appropriate distribution of maintenance and repair expenses across departments and funding sources.

• Conducts advanced analysis of financial data, including budget-to-actual comparisons, expenditure trends, commitments, and variances, and provides explanations and recommendations to Facilities leadership.

• Prepares, reviews, and interprets financial reports, accruals, and reconciliations to ensure accuracy of monthly and year-end financial statements and compliance with reporting standards.

• Develops, maintains, and analyzes departmental budgets and forecasts, providing financial projections and strategic recommendations to support operational and planning decisions.

• Conducts regular financial reviews with Facilities managers and leadership, presenting insights on budget performance, projected expenditures, and financial risks or opportunities.

• Provides guidance, mentorship, and training to junior accounting staff and departmental personnel on financial processes, procurement procedures, Workday transactions, and compliance requirements.

• Manages vendor financial relationships in coordination with Procurement and Facilities leadership, ensuring compliance with contract terms, timely payments, and resolution of invoice or billing issues.

• Leads or participates in internal financial reviews, audits, and compliance monitoring activities to ensure adherence to University policies, accounting standards, and regulatory requirements.

• Identifies, develops, and supports implementation of process improvements, internal controls, and system enhancements to increase efficiency and strengthen financial management practices.

• Participates in strategic financial planning, forecasting, and special projects supporting Facilities Operations and departmental initiatives.

• Maintains a high level of confidentiality and safeguards University financial information while ensuring compliance with all applicable policies and procedures.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

MINIMUM QUALIFICATIONS

• Bachelor's degree in Finance, Accounting or related field required.

• Minimum 5 years of relevant experience required

• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.

• Teamwork: Ability to work collaboratively with others and contribute to a team environment.

• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications

• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

Any relevant education, certifications and/or work experience may be considered.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

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