401k & Accounts Receivable Specialist

Additional Considerations (if any):

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At Hy-Vee our people are our strength. We promise “a helpful smile in every aisle” and those smiles can only come from a workforce that is fully engaged and committed to supporting our customers and each other.

Job Description:

Job Title: 401k & Accounts Receivable Specialist

Department: Accounting

FLSA: Hourly

Revision Date: 09/2026

About Hy-Vee

At Hy-Vee, we believe the shortest distance between two people is a smile. We're seeking professionals who bring proven skills, a desire to grow, and a commitment to work together in building a company that strives to make our customers' lives easier, healthier and happier.

The Role and Why It's Important

This position supports two areas that employees and customers count on every day. On the retirement side, you'll help administer the Hy-Vee and Affiliates 401k Plan, working directly with employees, retirees, and our recordkeeper to keep enrollments, Trust Fund records, and balances accurate. On the receivables side, you'll partner with the Lead Warehouse AR Coordinator to post transactions, reconcile payments, and resolve discrepancies with our warehouses and customers.

If you're detail-oriented, comfortable handling confidential financial information, and enjoy solving discrepancies while providing helpful service to people at every level of the company, you'll do well in this role.

What You'll Do

• Support the daily administration of the Hy-Vee and Affiliates 401k Plan, serving as a resource for employees, retirees, and Principal Financial Group personnel.

• Administer 401k enrollment, including distributing, collecting, and processing enrollment forms and related correspondence.

• Prepare, update, and review Trust Fund records for current, terminated, and rehired employees for the Trust Review Committee, and prepare and distribute monthly committee minutes.

• Authorize disbursement of Trust Fund and 401k monies and report on plan balances.

• Post charges and credits for warehouse receivables and prepare daily accounts receivable and warehouse receivable deposits, applying payments to the correct customer accounts.

• Reconcile payment information with the Accounts Receivable System and maintain files of payments and supporting documentation from various customers.

• Research and resolve overpayments, underpayments, and payments made in error by contacting warehouses, documenting findings, and recording corrected transactions.

• Respond to inquiries from store personnel, customers, and the general public regarding accounts receivable balances, in-store charges, and customer payments.

• Maintain the confidentiality of employee Trust Fund, 401k, and payroll/wage information, as well as store profit and customer information.

• Report to work when scheduled and on time, and perform other job-related duties and special projects as assigned.

Your Skills

• Commitment to the Hy-Vee mission and a willingness to promote the company's values.

• Strong attention to detail and accuracy when working with financial records, account balances, and supporting documentation.

• Good verbal and written communication skills, with the ability to explain plan and account information clearly to employees, retirees, and customers.

• Strong interpersonal skills and the ability to relate to and interact with people in a friendly, professional manner.

• Ability to identify problems, research discrepancies, and develop and execute solutions.

• Ability to organize and prioritize work to meet recurring deadlines while handling multiple tasks.

• Proficiency with computer systems, including word processing, spreadsheet, and email applications, as well as job-specific programs.

• Ability to handle confidential employee, payroll, and customer information with discretion.

Reporting Relationships

Accountable and Reports to: Financial Reporting Supervisor and AVP, Financial Reporting

Education and Experience

• High school diploma or equivalent required.

• One to three years of previous related work experience.

• Experience with retirement plan administration, accounts receivable, or general accounting preferred.

Physical Requirements

• Ability to communicate effectively in writing and verbally.

• Ability to operate standard office technology, including computers and telephones.

• Ability to review and analyze documents and data on screen.

• Ability to occasionally transport materials weighing up to 10 pounds (such as files or office supplies).

Working Environment

The duties of this position are performed in a general office setting. The role frequently involves a significant work pace and pressure created by recurring deadlines and multiple concurrent tasks. Equipment used includes a PC with proficient use of Microsoft Office programs such as Word, Excel, and Outlook, along with a telephone, calculator, copier, and printer. Travel is not typically required.

Are you ready to smile, apply today.  

Employment is contingent upon the successful completion of a pre employment drug screen.