Accounts Payable Clerk

Job Summary:

The Accounts Payable Clerk is responsible for monitoring the outflow of capital for the company by performing a range of accounting tasks related to the accounts payable function.

Essential Functions:

• Receive and verify invoices from vendors
• Match invoices to Purchase Orders and process into accounting system
• Coordinate invoice / purchase order discrepancies with PO Administrator
• Perform reconciliations of accounts payable records to ensure correct postings and payments
• Respond to vendor inquiries and requests for collected information
• Manage vendor relations and build effective partnerships
• Prepare vendor set ups into accounting system
• Coordinate with Treasury to ensure payments are processed within the agreement terms
• Assist with preparation of accounts payable reports for monthly financial close
• Suggest process improvements in accounts payable workflows for better efficiency and accuracy
• Ensure compliance with internal financial controls and external regulations related to accounts payable
• Ensure data accuracy, system integrity, and work with IT resources to troubleshoot and resolve system related issues
• Ensure all accounts payable policies and procedures are adhered to
• Perform other related duties as assigned
• Resolve any discrepancies or issues with invoices or payments

Required Skills/Qualifications: 

• Must be proficient in Microsoft Office Suite (Outlook, Excel, Word)
• Strong General Ledger coding knowledge
• Knowledge of accounting principles and standards
• Time management and ability to handle multiple tasks simultaneously
• Ability to work well both independently and part of a team
• Must be able to learn other accounting software systems
• Excellent organizational skills and attention to detail
• Good communication and interpersonal skills
• Ability to maintain confidential and meticulous records
• Ability to function well in a high-paced and at times stressful environment

Supervisory Responsibilities:

None

Education and Experience:

• High school diploma required
• Business or Accounting degree preferred
• Certified Accounts Payable Professional (CAPP) certification preferred

Physical Requirements: 

• Prolonged periods of sitting at a desk and working on a computer
• Prolonged periods of standing and walking
• Must be able to lift up to 15 pounds at times
• Ability to perform repetitive movements over long periods of time
• Requires frequent reaching, stooping, bending, kneeling, and crouching
• Requires lifting, positioning, pushing, and/or transferring equipment and materials

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Equal Employment Opportunity

Grapevine Operating Company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.