WES Secretary/Bookkeeper

The Secretary/Bookkeeper is responsible for providing clerical, organizational, and financial support to ensure the efficient operation of the office. This position serves as a point of contact for staff, students, parents, vendors, and the public while maintaining accurate financial and administrative records.

Essential Duties and Responsibilities

• Answer phones, greet visitors, and provide general office assistance
• Maintain files, records, and confidential documents
• Prepare correspondence, reports, and other office documents
• Process purchase orders, invoices, receipts, and payments
• Maintain accurate bookkeeping and financial records
• Reconcile accounts and assist with monthly financial reports
• Handle deposits, receipts, and cash transactions according to district procedures
• Assist with payroll and employee documentation as needed
• Manage office supplies and place orders when necessary
• Schedule appointments, meetings, and maintain calendars
• Assist administrators and staff with daily office operations
• Ensure compliance with district policies and financial procedures
• Perform other duties as assigned by administration

Qualifications

• High school diploma or equivalent required
• Previous office, bookkeeping, or secretarial experience preferred
• Knowledge of basic accounting and bookkeeping practices
• Proficiency in computer programs such as Microsoft Office and financial software
• Strong communication, organizational, and multitasking skills
• Ability to maintain confidentiality and work independently