VR Analyst Accounts Payable

Staples is business to business. You’re what binds us together. 

Our talented finance team partners with every area of the business to drive results and provide financial expertise. We are passionate about analyzing and interpreting information to assess performance and provide guidance. Our team serves as a true partner and advisor to all our business leaders; working with them to accelerate the company’s profitability and growth. 

As a Vendor Reconciliation (VR) Analyst – Accounts Payable, you will be an integral part of the Staples Finance team, supporting accurate, timely processing of VR-related invoices, payments, reconciliations, and reporting. This role is a great opportunity for a detail-oriented finance professional who enjoys solving problems, working with vendors, and helping ensure financial transactions are processed with accuracy and care. 

What You'll Do:

• Keep accounts payable work moving by processing, verifying, and reconciling VR-related invoices, payments, and transactions accurately and on time.
• Serve as a trusted point of contact for vendors and internal business partners, building productive relationships and fostering collaboration to resolve payment and invoice-related issues.
• Evaluate invoice, payment, and account discrepancies, exercising sound judgment to determine appropriate resolutions and escalate risks when necessary.
• Build positive vendor relationships by responding to invoice or payment questions and helping resolve issues quickly.
• Support month-end close by reviewing VR expenditures, maintaining documentation, and helping ensure financial activity is complete and accurate.
• Turn VR expense data into useful reports that help business partners understand payment activity and spending trends.
• Analyze payment trends, aging balances, and recurring issues to identify risks, recommend corrective actions, and improve overall vendor experience.
• Partner with Finance stakeholders to support compliant accounts payable processes and identify ways to make workflows more efficient.
• Influence positive business outcomes by balancing vendor needs, company policies, and financial controls when making day-to-day decisions.

What You Bring:

• A curious, analytical mindset with the ability to investigate discrepancies, identify root causes, and recommend practical solutions.
• Strong decision-making skills, with the ability to assess complex situations, weigh risks, and determine appropriate actions with minimal supervision.
• Clear communication skills and a collaborative approach when working with vendors, Finance partners, and internal teams.
• Relationship-building skills that enable you to establish credibility, navigate challenging conversations, and maintain positive partnerships with vendors and stakeholders.
• Strong attention to detail, follow-through, and pride in delivering accurate, high-quality work.

• A proactive, customer-focused approach with the ability to manage competing priorities while delivering timely resolutions.

Basic Qualifications:

• 2+ years of experience in accounts payable, finance operations, or a related financial role.
• 2+ years experience analyzing invoices, reconciling accounts, resolving payment issues, and making informed decisions within established accounts payable processes.
• 2+ years Office experience; Intermediate to advanced proficiency in Microsoft Excel and other Microsoft Office applications.
• Working knowledge of Vendor Relations systems, processes, and financial concepts, with the ability to identify issues and recommend solutions.

Preferred Qualifications:

• BA/BS degree in Finance, Accounting, or a related field.
• Experience handling VR-related financial transactions, vendor invoices, or technology-related spend.
• Exposure to month-end close activities, reporting, or reconciliation in a corporate finance environment.
• Experience managing vendor relationships, resolving account disputes, and partnering with cross-functional teams to drive issue resolution and process improvements.
• Demonstrated ability to make independent decisions in a fast-paced environment while balancing service, compliance, and financial objectives.

We Offer: 

• Inclusive culture with associate-led Business Resource Groups 
• Flexible PTO (14 days) and Holiday Schedule (7 observed paid holidays) 
• Online and Retail Discounts, Company Match 401(k), Physical and Mental Health Wellness programs, and more!