VP/Controller

POSITION TITLE: Vice President, Controller

DEPARTMENT: Accounting-Hebron

ACCOUNTABILITY: Executive Vice President, Chief Financial Officer

Scope of Responsibility: Reporting to the Executive Vice President, Chief Financial Officer (CFO), the Vice President, Controller is responsible for the overall leadership, execution, and integrity of the Accounting Department. The Controller will take full operational ownership of the Bank’s accounting operations, ensuring accuracy of financial records, strength of internal controls, and timely completion of all financial and regulatory reporting.

In a lean department structure, the Controller is expected to operate as a highly accountable working leader who personally performs and oversees the majority of core accounting functions. This role requires active daily engagement in transactional processing, reconciliations, journal entries, and close-related activities, and is not designed as a purely managerial or review-level position.

The Controller supervises the Accounting Assistant and works closely with, and under the active oversight and strategic direction of the CFO to support financial reporting, budgeting, asset/liability reporting, audit coordination, regulatory compliance, and governance initiatives. The scope and depth of responsibilities may evolve over time based on the Bank’s growth, regulatory environment, and organizational needs, at the direction of the CFO.

Duties & Responsibilities: 

• Personally lead and execute the Bank’s monthly and annual close processes, subject to review and oversight by the CFO, including preparation of recurring and adjusting journal entries, accruals, and supporting documentation.
• Personally prepare and review the majority of general ledger reconciliations, internal checking accounts, and key balance sheet accounts, ensuring timely resolution of suspense and out-of-balance conditions.
• Establish and enforce strong reconciliation standards, documentation practices, and internal control procedures.
• Directly perform and oversee the Bank’s accounts payable processes, including invoice processing, payment preparation, vendor maintenance, W-9 collection, and 1099 reporting compliance, while maintaining appropriate segregation of duties within a small department structure.
• Prepare monthly financial statements and assist, at the direction of the CFO, in the preparation of Board reports, including supporting analytics and detailed variance explanations.
• Assist in the preparation of quarterly and annual internal and external financial statements, financial forecasts, and operating budgets.
• Prepare and/or review Call Reports and other required regulatory filings, ensuring accuracy, completeness, and timely submission.
• Assist, at the direction of the CFO, in the preparation of materials for and participation in various committees, including the Asset Liability Committee (ALCO), Enterprise Risk Management (ERM) Committee, and Audit Committee.
• Post investment transactions and monitor related accounts daily.
• Monitor and maintain appropriate operational balances at the Federal Reserve Bank and correspondent banks to support daily liquidity needs, funding requirements, and settlement activity, in coordination with the CFO.
• Track and remit federal, state, and sales tax withholding, including annual Form 945 reporting;
• Coordinate and respond to information requests from external auditors, tax accountants, investment consultants, and regulatory examiners.
• Support preparation for and participation in federal and state examinations and internal/external audits, ensuring accounting records are maintained in accordance with GAAP and regulatory standards.
• Take ownership of select Accounting and finance-related policies, subject to CFO review and approval, including periodic review, updating, preparation of board-ready revisions, and recommending enhancements to ensure alignment with regulatory guidance, GAAP, and industry best practices.
• Develop and maintain strong proficiency in the Bank’s key accounting and financial systems, including the core processing system, financial reporting platforms, asset/liability management software, business intelligence tools, call report preparation systems, and other applications supporting accounting and financial reporting functions.
• Monitor adherence to accounting-related policies and internal procedures, proactively identifying control weaknesses and recommending corrective action.
• Work proactively with other departments in areas affecting the general ledger, providing financial insight and pursuing accounting and finance initiatives as necessary.
• Supervise, train, and develop the Accounting Assistant, promoting cross-training, accountability, and adherence to internal controls.
• Identify and implement process improvements to enhance efficiency, strengthen controls, and support scalability of the Accounting Department.
• Participate in required compliance training and ensure compliance with all regulations that apply within the scope of the position. Supervisors have day-to-day oversight responsibility for ensuring compliance with regulatory laws as they relate to functions within their departments.
• Maintain comprehensive knowledge of bank policies and procedures to ensure operations remain in compliance at all times.
• Complete all other duties as assigned.

Contacts: The individual in this position will work closely with the CFO, branch and administrative office managers, internal and external auditors, regulatory agencies, and bank employees to fulfill the responsibilities of this position and ensure the integrity of the Bank’s financial operations.

Knowledge, Skills & Experience:

• Bachelor’s Degree in Accounting or Finance preferred;
• CPA designation preferred;
• Minimum of five years of progressive accounting experience, with community banking experience preferred;
• Demonstrated experience independently managing month-end and year-end close processes and performing detailed account reconciliations;
• Experience with regulatory reporting preferred;
• Experience with financial statement preparation required;
• Strong knowledge of GAAP and bank accounting practices;
• Strong technical proficiency in accounting systems and financial reporting platforms, including core banking systems, financial reporting and business intelligence tools, asset/liability management software, call report preparation programs, and advanced Microsoft Excel skills; familiarity with Word and PowerPoint required;
• Demonstrated ability to exercise independent judgment, take full ownership of responsibilities, and operate with a high level of accountability;
• Strong analytical, organizational, and problem-solving skills;
• Excellent verbal, written, and interpersonal communication skills;
• Ability to develop and maintain effective and professional relationships with auditors, regulatory agencies, and various bank departments;
• Ability to work in a fast-paced, diverse environment, able to multi-task, follow through, self-direct, and consistently meet deadlines;
• Must maintain a high degree of confidentiality and integrity.

Physical Requirements: The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is regularly required to sit or stand for prolonged periods, reach with hands and arms, stoop, kneel or crouch. The employee must occasionally lift and/or move up to 15lbs. Vision abilities required include close vision, distance vision, and peripheral vision. Employee will need to be able to do close up paperwork and view computer screens. 

EEO Statement Hebron Savings Bank provides equal employment opportunities to all employees and applicants without regard to unlawful considerations of race, creed, color, national origin, nationality, ancestry, age, sex, familial status, marital status, domestic partnership, affectional, sexual orientation, gender identity or expression, military service, disability or any other classification protected by applicable state and federal laws. Reasonable accommodation is available for qualified individuals with disabilities, upon request. 

Hebron Savings Bank expressly prohibits any form of workplace harassment or unlawful discrimination against individuals on the same basis as outlined above. 

Job Classification: Exempt