Travel & Procurement Coordinator II

Office of Research:

The University of Central Florida (UCF) Office of Research sets the standard for excellence in service to our stakeholders by supporting research, commercialization, and economic growth. Through strategic partnerships, collaboration, and integrity, we foster an environment where employees can pursue their personal and professional goals while contributing to organizational success. We serve as an essential resource for attracting and retaining premier talent and research funding through operational excellence, innovative technology, and cohesive teamwork.

The Opportunity:

The Travel & Procurement Coordinator II serves as a primary point of contact for procurement and travel functions in support of the Office of Research. The role coordinates the acquisition of goods and services, manages procurement activities, and monitors requisitions within university systems to ensure accuracy, compliance, and timeliness. The coordinator directly procures commodities and services using assigned procurement cards, verifies receipt, and ensures all transactions are properly documented and recorded. The position also manages business travel arrangements, identifying cost-effective options, ensuring adherence to university policies, and supporting travelers throughout the process. Additionally, the coordinator oversees expense reporting and expense card activity, ensuring timely reimbursement, proper documentation, and accurate reconciliation in accordance with institutional guidelines.

Responsibilities:

Procurement & Transaction Management

• Initiates requisitions and supports colleges/divisions with purchases.

• Completes procurement card transactions.

• Manages purchase orders, expense authorizations, invoice processing and payments.

• Initiates change orders, validates Worktags for appropriateness, and performs receiving functions in Workday.

• Reviews and verifies Workday tasks for transactions submitted by the Office of Research division to ensure accuracy and approval readiness.

• Ensures documentation and funding information for spend authorization, expense reports, and supplier invoice receipts.

• Researches supplier account match exceptions and checks budget or budget fails.

Compliance, Vendor & Contract Management

• Reviews requests for adherence to procurement policies prior to Workday entry.

• Works with Contract Specialist who proposes compliant alternatives when needed.

• Assists Supervisor and Contract Specialist with vendor identification and the development of contracts, leases, and supplier agreements.

• Manages agreements and ensures adherence while processing transactions.

• Works with suppliers to create and/or modify profile within Workday.

• Assists colleges/divisions with vendor identification and the development of contracts, leases, and supplier agreements, participates in solicitation development, and initiates vendor master file additions and updates while ensuring all required supplier documentation is obtained.

Travel Coordination & Expense Reconciliation

• Serves as a primary resource for travel-related matters by responding to requests, assisting with spend authorizations, researching and booking cost-effective travel and accommodations, ensuring compliance with university policies, and advising travelers on required documentation such as passports or visas.

• Manages expense reconciliation by reviewing receipts and supporting documentation, processing travel and non-travel reimbursements, ensuring compliance with university policies, reconciling expense card activity, validating Work-tags, all while maintaining required approvals and documentation.

• Other supportive duties as assigned.

Minimum Qualifications:

High School Diploma or equivalent and (2+) years of relevant experience or combination of relevant comparable education and experience pursuant to Fla. Stat. 112.219(6).

Preferred Qualifications:

• Experience supporting administrative or financial operations within a higher education institution.

• Familiarity with accounting principles, including expense reconciliation, budget tracking, and invoice processing.

• Familiarity with university or institutional financial, procurement, and travel policies, and the ability to translate complex rules into clear guidance for stakeholders.

• Strong written and verbal communication skills, with the ability to provide clear and concise guidance to colleagues using collaboration tools such as Microsoft Teams.

• Strong service orientation with experience identifying customer needs, maintaining quality standards, and proactively resolving issues.

• Experience using enterprise financial systems (i.e. Workday, Microsoft Excel, or similar) to enter data, process transactions, and run reports.

• Demonstrated ability to manage multiple priorities in a fast-paced environment, with the flexibility to adapt to shifting demands and time-sensitive requests.

Special Instructions to the Applicants:

The anticipated salary range for this position is $20.29 to $24.86 per hour. The final salary will be determined based on the candidate's qualifications, experience, and internal equity considerations.

If you are selected as the final candidate for an employment opportunity here at UCF, both your position and salary will be significantly based upon the information that you have provided in your application for employment. We urge you to please take the time to complete the application in its entirety

All applicants must be authorized to work for any U.S. employer. Visa sponsorship is not available for this position, and the university cannot accommodate H‑1B transfers or employment-based visa processing for individuals currently sponsored by another employer. 

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 12 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you’ll have countless rewarding experiences that go well beyond a paycheck. 

Working at UCF has its perks! UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program   

• Paid time off, including annual and sick time off and paid holidays  

• Retirement savings options   

• Employee discounts, including tickets to many Orlando attractions   

• Education assistance   

• And more…For more benefits information, view theUCF Employee Benefits Guide. 

Dive into our Total Rewards Calculatorto discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF. 

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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