Travel & Procurement Coordinator II

College of Arts & Humanities Finance Business Center:

The College of Arts and Humanities fosters creativity, culture and collaboration across the UCF community. Through our 120+ degree programs and areas of study, we cultivate an innovative environment that encourages cross-disciplinary activity and provides positive, high-impact student experiences for all UCF students. As part of UCF, we are invested in unleashing the potential within every individual, enriching the human experience through inclusion, discovery and innovation, and propelling broad-based prosperity for the many communities we serve.

The college comprises two schools, five departments and two interdisciplinary graduate programs, as well as seven interdisciplinary areas of study and eight centers, institutes and offices.

The Opportunity

The College of Arts & Humanities (CAH) seeks qualified applicants for a Travel & Procurement Coordinator II position. The Travel & Procurement Coordinator serves as a member of the college's Finance Business Center team and will support faculty and staff within the college with financial transactions. This position will provide great customer service, travel and procurement, and compliance support to our departments, schools, and centers.

Responsibilities:

• Assist with all aspects of procurement including daily monitoring, processing and initiation of requisitions, purchase orders and change orders in accordance with procurement authority, department processes, university policies and regulations.

• Directly acquire goods and services using college-assigned procurement cards and reflect receipt of goods or services in UCF systems.

• Review requests for procurement policy adherence prior to entry into Workday. Propose alternative solutions in instances where the request is out of compliance.

• Manage purchase orders, expense reports, invoice receipts, and invoice payments.  Add and/or validate worktags to verify appropriateness for acquisition.

• Ensure all expense card transactions are allowable, comply with university policy, provide required documentation, and that transactions are accurately recorded and reconciled in a timely manner.

• Assist with business travel spend authorizations for university faculty, staff and students, guests/suppliers by identifying the most cost-effective and efficient travel arrangements. Ensure university travel rules are followed and making necessary reservations for accommodations.

• Help make arrangements when needed for travelers who do not have an expense card.

• Post trip, assist with the collection, review and processing of the documentation required to support expense reports to ensure prompt and accurate payment and/or reimbursement of approved expenses.

• Ensure travel complies with university policy.

• Assists in the development of simple, non‐restrictive specifications from information received from departments to develop competitive solicitations; Invitation to Bid and Invitation to Negotiate. Evaluates and analyzes all responses.

• Reviews and analyzes contracts and pricing agreements, exceptional purchases, Waiver of Competition and Sole Source Certifications in accordance with department processes, university policy and regulations.

• Backup for other Travel and Procurement Coordinators for CAH as needed.

Minimum Qualifications

High School Diploma or equivalent and (2+) years of relevant experience or combination of relevant comparable education and experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Preferred Qualifications

• Demonstrated experience with accounts payable processes, including invoicing, reconciliation, and compliance.

• Experience with ERP systems (e.g. Workday), particularly with finance modules.

• Experience working in higher education.

• Experience in travel and procurement, preferably at UCF.

• Demonstrated experience interpreting and applying policies, while also advising stakeholders on those policies.

• Experience with Microsoft Office.

• Ability to work independently and be part of a team environment while developing highly effective and valued professional relationships with peers, colleagues, and cross-functional teams and to conduct oneself in an ethical manner.

• Excellent organizational skills, attention to detail, oral and written communication skills, and the ability to keep confidentiality.

Additional Application Materials Required: 

In addition to the application, applicants should submit a cover letter, resume, and the contact information for three references, at least two of whom are current or previous supervisors.

Special Instructions to the Applicants:

All applicants must be authorized to work for any U.S. employer. Visa sponsorship is not available for this position, and the university cannot accommodate H‑1B transfers or employment-based visa processing for individuals currently sponsored by another employer.

Are you ready to unleash YOUR potential?  

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 12 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you’ll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks! UCF offers: 

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program 

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options 

• Employee discounts, including tickets to many Orlando attractions 

• Education assistance 

• And more…For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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