Transportation Services Staffing / Payroll Specialist (Internal Only)

JOB SUMMARY:  Maintain the department's two terminal databases (Applitrack), staffing, and (170+) employee information spreadsheets and files by rotating locations throughout the week. Review and verify hours worked in TMS and process edit reports (payroll); answer phone calls and in-person questions regarding student registration and route information. Support 3-way radio communication with drivers and paraprofessionals for their success and back-dispatching throughout the day. Provided customer service in the transportation department, compiled employee information, filed files and answered phones.

SALARY:  Classified Grade R, starting at $26.29 depending on recent relevant experience.  Monday through Friday, 12-month work calendar.  Position is eligible for benefits.

ESSENTIAL DUTIES AND RESPONSIBILITIES:  

• Maintain all employee's hours and contracted days worked weekly. Be willing to move between the two terminals. Compile and enter edit reports (temporary/leave without pay hours/FMLA leave) into TMS. Compile monthly substitute timesheets and process them into one document. Complete and verify monthly payroll. Maintain and edit department employees. Manage, proof, monitor, verify, prepare, Initiate action, exercise judgment, assist in the management, or provide direction/training to staff who submit payroll.  Confer regularly with the Director of Transportation on confidential matters of concern and internal personnel issues.
• Greet and assist visitors that come into the Transportation office, provide support to the Transportation office by answering the phone and dispatching information to drivers and paraprofessionals.
• Review the budget, allocate code amounts within the budget, and process payments, including the electronic purchasing card program. Allocate payments via purchasing card software and verify payments made by Technicians. Serve as Purchase card liaison and oversee all department purchase card use and Petty Cash. Keep the Director informed of the budget status.
• Completion of paperwork for hiring recommendation via the District's hiring database and notification to applicants when a candidate is hired. Coordinate with HR and Payroll regarding workman's comp cases for staffing and payroll purposes.
• Prepare accounts payables and receivables, monitor all invoices related to outside vendor contracts e.g., car services providing services for students and paid parents. Monitor and assign fuel cards for district employees, including Transportation, Facilities Grounds, and other departments.  Responsible for billing Charter schools and Foster Billing.
• Responsible for submitting work orders through Freshworks and responsible for ordering all computers.

• Perform other duties as assigned.

EXPERIENCE:  5 years' experience working with computers. Proficient with Excel and  Infinite Campus.

QUALIFICATIONS:

• High school diploma or equivalent. 

• Valid Colorado driver's license.

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