Temporary Accounting Technician @ West Valley School District

Temporary 8 hour a day position expected to last through the end of December 2026

The Accounting Technician supports the Finance Department with the district’s accounting and fiscal operations for all funds as requested. Provides primary user support for fiscal information and processes within the district as required. 

Directly Report to:  Director of Finance

Core Duties:

• Assists, monitors, and audits the daily receipting of all revenues for all departments conducting daily reconciliations and uploading to the general ledger.
• Prepares, processes, and transmits Revenue to Yakima County Treasurer’s weekly, preparing deposits, Investment Records and making bank deposits.
• Performs daily receipting for the Central Office and maintains listing of district wide accounts receivable working with other departments for accuracy and correctness.
• Monitors accounts receivable for outstanding payments, NSF’s, and works with vendors for collection.
• Batches and files fiscal transactions.
• Orders, cancels, makes changes, and disputes charges as needed for the Districts Procurement Cards.
• Responsible for pulling P-card billing, auditing, and working with District Personnel on all charges.
• Prepares, processes, and audits invoices for the Associated Student Body, Capital Projects Fund, and Procurement Cards ensuring the required back-up documentation, doing data entry, and batches totals with required certifications.
• Serves as back-up to Accounts Payable as needed to complete the entire AP process.
• Monitors and reconciles outstanding invoices against vendor statements, investigating, and resolving discrepancies with vendors to include credits.
• Adds contracts to district database as received.
• Assists with Invoices involving prevailing wage Intents and Affidavits by pulling information or resolving errors. Files combined reports in conjunction with vendors for prevailing wage projects as identified.
• Sets up vendors in the accounting system ensuring accurate records and no duplicates.
• Processes and receives incoming mail for Accounts Payable and Finance. Routes appropriately.
• Reviews Revolving Fund and disburses warrants as requested ensuring all back-up is present, as well as assists with needed replenishment.
• Creates all yearly required Central Office Requisitions and Purchase Orders.
• Set-ups Intouch Receipting buttons, account codes, items, terminals, and users as required.
• Assist as a back-up for buildings for Intouch web pages to add/change/remove items as needed.
• Assists with unclaimed property process for submission to DOR and reconciling.
• Reviews Open PO’s annually for closing and year-end.
• Processes annual Suspension and Debarment for all vendors. Pulls new information as required.
• Supports annual audit by providing requested documentation.
• Reconciles district financial records to Yakima County Treasurer’s monthly reports for Warrants Outstanding and Void Records.
• Learns chart of account for accurate coding to all invoices and identifies discrepancies.
• Provide training and assistance to building secretaries and other district staff.
• Maintain, organize and purges fiscal records in accordance with State Records Retention Manual.
• Cross train in other finance department positions.
• Maintains positive working relationships with vendors, personnel, and official representatives.
• Continues professional education of accounting practices for changes to accounting policies for compliance.
• Attends training courses as available.
• Maintains proper segregation of duties.
• Perform other duties as necessary or as assigned

Qualifications:

Preferred:

• Three years of experience in accounting (AP, AR, GL, or Other) 
• Experience in governmental fund accounting and/or school district accounting
• Effectively apply government regulations for the processing, payment, and procurement of financial transactions

Required Skills:

• Competent in Microsoft Word and Excel
• Competent with basic computer software
• Work well under pressure and adjust schedule to meet state deadlines as needed
• Good communication skills, be able to work with others, and be flexible and open to new ideas and change

Essential Job Functions:

• Accuracy and attention to detail are a must for this position
• Confidentiality is required
• Must be able to sit for long periods of time
• Ability to lift at least 20 pounds occasionally
• Must have good communication skills – verbally and in writing
• Must have a valid driver’s license

Working Relationships:

Work in partnership with both large and small groups of district staff and communicate regularly with patrons and agency representatives. May team up with department colleagues to plan, analyze financial data, and maintain a focus on continuous improvement. When working with district staff or patrons, provide appropriate and accurate information. Work collaboratively and effectively with other employees, supervisors, and agency represenatives.

Working Conditions:

The daily work is performed in an office setting. The job incumbent is expected to independently perform work of a varied nature in accordance with broadly defined procedures and guidelines with minimal supervision, often sitting for prolonged periods and exposed to a computer display terminal. Position prioritizes and plans work accordingly to meet deadlines and cutoff periods. Work is controlled by state and federal requirements and procedures, as well as district policy and regulations. Frequent interruptions, changing tasks, and priorities is to be expected. May be required to deal with distraught, angry, or hostile individuals; required to work in routine positions by self for extended periods. 

Typical Work Environment:

The physical demands and work environment described here are representative off those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to bend, reach, perform repetitive motions, sit, stand, move about, hear and speak. Employee is required to perform extensive work at a computer display terminal.

The employee must occasionally lift and/or move 25 to 50 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Benefits:

• Healthcare Benefits (SEBB): All Employees who work 630 hours per school year are eligible.
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Long Term Disability

Additional Benefits:
• Washington State Retirement (SERS & TERS)
• Paid Leave:

Paid Holiday (260-day employees and bargaining groups that have holidays included within their CBA)

Sick Leave

Personal Leave

Vacation (260-day employees only)

• Employee Assistance Program (EAP)
• VEBA (Non-Rep, WVEA, Principal, Directors and Superintendent(s) ONLY)