Tax Office Secretary

Primary Purpose
Under minimal supervision assist with the processing of district property taxes following established procedures for collection of tax revenue. Provide clerical services to the tax assessor/collector.

Qualifications
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Knowledge of bookkeeping principles and practices
Proficient in keyboarding, 10-key numerical data entry, and file maintenance
Ability to use software to develop spreadsheets and do word processing
Ability to work with numbers in an accurate and rapid manner to meet established deadlines
Effective organizational, communication, and interpersonal skills
Experience:
Bookkeeping experience at clerical level preferred

Major Responsibilities and Duties
Accounting:

1. Process all tax payment transactions and post deposits.
2. Receive and process applications for tax exemptions.

Data Entry:

1. Input tax data.

Records and Reports:

1. Assist with the preparation of annual tax rolls.
2. Prepare and send tax statements, notices, and receipts as directed.
3. Compile, maintain, and file all reports, records, and other documents as required.

Other:

1. Assist taxpayers, officials, and other members of the public. Maintain effective rapport with general public and handle any problems or concerns in a prompt and courteous manner.
2. Prepare correspondence, memorandums, forms, manuals, requisitions, reports, and presentation for the tax assessor/collector.
3. Answer incoming calls, take messages, and route them to the proper party. Handle questions and requests that fall within level of responsibility.
4. Follow district safety protocols and emergency procedures.

Supervisory Responsibilities
None.

Mental Demands/Physical Demands/Environmental Factors
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting. Occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse. Occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Salary

Starting pay: $18.85

*Pay will be commensurate with experience.