Tax Office Coordinator / Administrative Manager
Hymes Barrera & Kim Cpa, Llp • Bronxville, NY • Full Time
Posted on Thu, Jun 11, 2026
- Paid time off
Career Growth Opportunities
Annual performance-based bonus opportunity Job SummaryWe are seeking a motivated, organized, and professional Office Manager / Office Coordinator to join our tax and accounting office. In this role, you will provide administrative, clerical, and client service support to ensure the office runs smoothly and efficiently. The ideal candidate has experience in a tax, accounting, bookkeeping, finance, or professional services office and is familiar with tax return documents, client paperwork, confidential records, and filing deadlines. This person should be detail-oriented, dependable, comfortable communicating with clients, and able to manage multiple priorities in a fast-paced environment, especially during tax season.
ResponsibilitiesDevelop, update, and maintain office proceduresCreate and maintain an organized filing system for client records, tax documents, correspondence, and office filesGreet clients and visitors in a professional, friendly mannerAnswer incoming calls, take messages, and route calls to the appropriate team memberSchedule client appointments and maintain the office calendarAssist with client intake by collecting, organizing, scanning, and tracking tax return documentsMaintain the confidentiality of client records, tax information, financial documents, and sensitive personal informationFollow up with clients regarding missing documents, signatures, completed returns, and appointment remindersOrganize meetings and take accurate notes or minutes as neededWrite emails, memos, letters, and other correspondence, and distribute them appropriatelyPerform basic bookkeeping or administrative accounting tasks as neededAssist with preparing company reports and internal office trackingCoordinate office supplies, mail, scanning, printing, copying, and other day-to-day office operationsAddress and resolve client questions or concerns professionallySupport accountants, tax preparers, and staff during tax season and other filing periods
QualificationsHigh school diploma or GED required; an associate’s degree, administrative training, or related office experience preferredPrevious experience as an Office Manager, Office Coordinator, Administrative Assistant, Receptionist, or similar roleExperience in a tax, accounting, bookkeeping, financial, legal, or professional services office preferredExperience handling tax return documents, client financial records, or confidential paperwork is strongly preferredAn understanding of basic bookkeeping principles is preferredStrong attention to detail and accuracy in handling client documents and meeting deadlinesFamiliarity with standard office equipment, including printers, scanners, copiers, and fax machinesExcellent computer skills, including Microsoft Word, Outlook, and PowerPointExperience with document management, scanning, filing, or tax/accounting software is a plusHighly organized with excellent time management skills and the ability to prioritize multiple tasksExcellent written and verbal communication skillsFriendly, professional demeanor and strong client service skillsAbility to maintain confidentiality and handle sensitive information with discretion
Schedule and Availability
Extended hours are required during tax season. Candidates must be able to work overtime during peak filing periods, including evenings and weekends as needed. Availability and flexibility during tax season are essential for this role.
Compensation: $25.00 - $30.00 per hour
We are a full-service CPA firm licensed in NY. We offer a broad range of services for business owners, executives, and independent professionals. We are affordable, experienced, and friendly.
Our firm is one of the leading firms in the area. By combining our expertise, experience, and the energy of our staff, each client receives close personal and professional attention.