Tax Collection Specialist (Accountant)

Tax Collection Specialist (Accountant) needed for our Business Office.

Available immediately, permanent full time position. 

Classification - Unclassified  - Salary Range - Based on Experience

REPORTS TO: Controller

POSITION GOAL: Support all functions related to the District’s billing, collections and reporting of School Property Real Estate and and Interim Taxes and other job duties in support of the Business Office as assigned, in a profesional manor with a focus on customer service. Perform as a Strategy Analyst to improve the overall performance of the Business & Operations Office during the non-tax season. Non-Tax seasons are generally between February and June.

QUALIFICATIONS: To successfully perform this position, a person must be able to perform each duty satisfactorily. The qualification requirements listed below represent minimum levels of educational achievement, training, skills and/or ability necessary. As required under the Americans with Disabilities Act (ADA) reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Bachelor’s degree and/or experience in accounting, or related field is preferred

2. Three years’ experience in tax collections, accounting or related business function. School district experience is highly preferred.

3. Proficiency in the use of technology

4. Effective communication skills, both written and verbal, and interpersonal skills.

5. Demonstrate effective conflict resolution and customer service skills for interaction with constituents, vendors and co-workers.

6. Proficient organizational skills, punctual and ability to meet deadlines.

7. Ability to work well within a team environment.

Qualified candidates will be required to have:

8. Basic Proficiency:

a. Ability to perform basic reconciliations and perform mathematical calculations.

b. Knowledge of state and local tax code

9. Full Proficiency:

a. Ability to operate standard office equipment, including computers, computer software, calculators, printers, copiers, scanners, facsimile machines and safes.

b. Modern office practices and procedures.

c. Interpret data and prepare reports.

d. Tax and routine software and business applications including, but not limited to, word processing, spreadsheets, and databases.

e. Ability to work extended hours and specific times as needed to keep up with workload.

f. Ability to identify and resolve errors on reports.

g. Great persistence and attention to detail.

h. Ability to maintain good organizations skills and handle a heavy workload.

i. Ability to be adapt and be flexible to handle additional duties

j. Performs duties independently without close supervision and reports problems to supervisor as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1) Responsible to ensure tax duplicate “timely” is received from the county and forwarded to tax billing provider for annual tax processing.

(a) Reconciles tax duplicate to tax billing system

(b) Prepares Tax Service Billing Request

2) Responsible for daily reconciliation of lockbox postings including:

(a) Posting of tax payments received within dollar parameters allowable

(b) Research and resolve all duplicate tax payments 

(c) Prepare Revenue Refund Authorization for all duplicate refunds

(d) Error resolutions

3) Maintain daily log of lockbox account

(a) Prepare monthly reconciliation

(b) Reconcile tax system cash collection posting to lockbox

4) Prepare communication for collection of all returned funds

5) Daily review lockbox exceptions and resolves all issues

6) Research returned tax bills and reissue tax bills to correct address

7) Responsible for Interim Tax billing including:

(a) Validation of county assessments

(b) Computation, preparation and mailing of Interim Tax Billing

(c) Maintaining accounts receivable log

(d) Preparation and mailing of Reminder Notices

8) Responsible to maintain logs on all County Board of Assessment Changes and Veteran Exemptions

(a) Computation of partial/full refunds

(b) Preparation of Revenue Authorizations

9) Prepare/issue tax certifications.

10) Issue tax receipts upon request.

11) Assist taxpayers with inquiries regarding tax payments and addresses complaints: responds via telephone, email or in person. 1

12) Responds to service bureaus and mortgage holders request in a timely manner.

13) Serve as additional support and back-up for the front desk as needed.

14) Perform all other duties as assigned by immediate supervisor.

Non-Tax Season duties:

This position will work closely with the Controller, Director of Operations, and the Chief Financial Officer to review and evaluate various operational policies, procures and processes in order to improve the overall performance of the Business & Operations Functions (Transportation, Facilities and Procurement Services).

Required actions include, but not limited to:

15) Perform internal review of various functions in the Operations Division to identify opportunities for operational efficiencies, financial savings and revenue generation.

16) Research operations of other public and private organizations to introduce the best practice available in the market to the School District

17) Introduce and implement various initiative that will create operational efficiencies, generate financial savings or strengthen internal control

18) Develop action plans to overcome operational and procedural challenges.

19) Ensure the Operations Division’s customers, mainly principals and school staffs, are satisfied with the Division’s performance

20) Enhance all interactions with existing and prospective third-party businesses / vendors in order to maximize the value of those interactions.

21) Engage with various stakeholders within the organization to ensure the contractor performance meets the expectations. 22) Support other organizational priorities as required.

ADA SPECIFICATIONS: While performing this job, the employee is regularly required to use hands to finger, handle and feel objects, tools, or controls and talk and hear. The employee frequently is required to stand and occasionally required to sit, stoop, kneel and crouch. Regularly must be able to reach, bend and twist. Continuous movement is required. Specific vision abilities required by this job include close vision, color vision, peripheral, depth perception and the ability to focus. Good eye to hand coordination is necessary. The employee must have the ability to lift, push, pull and/or move up to twenty-five (25) pounds. The employee will be required to work under periods of stress due to the level of the position responsibility.

TERMS OF EMPLOYMENT:

1. Full-time, bargaining support position: salary and benefits in accordance with the agreement made by and between the Upper Darby School District and the Upper Darby Education Support Personnel Association.

2. Twelve (12) months per year according to the official school calendar.

Salary Range: Based on Experience

Location: Administration Building 

INTERESTED APPLICANTS SHOULD APPLY BY VISITING www.upperdarbysd.org>

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The Upper Darby School District is an equal opportunity education institution and does not discriminate in its educational programs, activities, or employment practices on the basis of race, color, national origin, sexual orientation, disability, age, religion, ancestry, union membership, or any other legally protected category. Announcement of this policy is in accordance with state law, including the Pennsylvania Human Relations Act, and with federal law, including Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act of 1967, and the Americans with Disabilities Act of 1990.