Tax Administrator

POSITION SUMMARY

Assist with all tax reporting and compliance functions. Maintain all tax department files (electronic and hard copy) and assist in the completion of various tax returns. Provide administrative and project support to the tax department.

ESSENTIAL JOB FUNCTIONS

• Maintaining department files and filing system, both electronic and hard copy
• Assemble tax returns and administrative tasks associated with filing tax returns such as:
• Copying/scanning
• Coordinating signatures
• Certified mail
• Maintain tax department’s due date database
• Responsible for receiving, cataloging, and distributing mail to the tax team
• Assist Senior Tax Director with managing tax department vendors including invoicing and budgeting
• Assist in preparation of basic tax forms
• Provide general administrative assistance to 6-person tax department
• Coordinate ordering of office supplies
• Create, edit, and format .pdf and DocuSign files
• Other duties as assigned

ACCOUNTABILITIES AND CORE COMPETENCIES

• Strong commitment to quality, service, and confidentiality
• Proficient with filing systems dealing with sensitive/confidential materials
• Detail-oriented, accurate and organized
• Works with a sense of urgency
• Strong interpersonal and communication skills, both written and oral
• Effectively manages deadlines with grace under pressure
• Strong computer skills, including being proficient in Microsoft Word, Excel, Power Point and Outlook
• Team focused
• Proficiency in Microsoft applications (particularly Word, Outlook, PowerPoint, Excel) and zoom, proficiency

EDUCATION/EXPREIENCE

Must have three-plus years previous administrative/para-professional experience

Experience in an accounting firm’s tax department or corporate tax department preferred

WORK SCHEUDLE/CONDITIONS

40-hour work week working weekdays during normal business hours.