Tax Accounting Intern

Overview

We are seeking a Tax Intern to support our Tax Department. 

Responsibilities

Exemption & Resale Certificate Management 

• Audit the existing customer certificate library — flag missing, expired, or incomplete certificates (like the one we just reviewed: missing expiration year, unverified ag/timber number, etc.)
• Draft request letters/emails to customers for missing or expiring certificates
• Flag any certificate that looks questionable for your review before acceptance
• Upload valid tax exempt certificate to Avalara
• Respond to inbox for tax exempt certificate customers

Use Tax Accrual Support 

• Pull AP invoice data for the month; identify purchases where vendor did not charge sales tax
• Determine whether each purchase is taxable in the ship-to state (using a taxability matrix you provide — don't have them invent the rules)
• Calculate accrual amounts and prepare a tax workpaper by state for your review
• Maintain a recurring-vendor cheat sheet so common purchases get classified consistently

Tax Account Reconciliations 

• Reconcile sales tax payable GL accounts by state, monthly
• Tie GL balances to filed returns; investigate and document variances
• Reconcile use tax accrual accounts
• Prepare clean handoff schedules for month-end close
• Documented procedures for each recurring task

Audit Support

• Pull exempt certificates for audit
• Pull invoices and analyze for audits
• Create sales reconciliation for audit

Qualifications

• Pursuing a Bachelor’s degree in Accounting, Finance, Taxation, or related field
• Strong attention to detail 
• Experience working with Microsoft Excel, including sorting, filtering, and lookups
• Strong organizational and time management skills 
• Effective written and verbal communication skills for customer correspondence and internal follow-up
• Ability to maintain confidentiality and handle sensitive financial information professionally
• Proficiency in Microsoft Office Suite, especially Excel and Outlook preferred