Supervisor - Senior Accountant - Grants

Frontier Behavioral Health’s presence in Spokane is more than 100 years strong, allowing our non-profit organization to understand the varied needs of our clients and the larger community.  Our programs are designed to provide evidence-based treatment to adults, youth and seniors who are dealing with a wide range of behavioral health issues.  As a Trauma-Informed Care Organization, we firmly believe in recovery and that our clients can lead fulfilling and meaningful lives, and we consider it an honor and a privilege to assist them in their journey.  If you want to have a positive impact in the lives of others come join us!

WHY CHOOSE FRONTIER BEHAVIORAL HEALTH?

• At Frontier Behavioral Health, we value our employees and recognize the importance of EVERY employee’s contribution to our mission.

• Our behavioral health services make a positive difference in the lives of those we serve and contribute to the health, safety, and quality of life for everyone in Spokane County.

• At FBH we have a variety of client services, including outpatient, inpatient, community outreach, crisis services, partnerships with schools, law enforcement and more.

• Our evidence-based, culturally appropriate, trauma informed behavioral health services address the diverse needs of those we serve.

The Supervisor/Sr. Accountant- Grants will be responsible for overseeing accountants in performing accurate and timely accounting tasks primarily related to the management of grants provided to FBH, which tasks include grant billing preparation, reporting, contract compliance, revenue and expense tracking, and other related efforts. These responsibilities include making general ledger entries to record grant activity, preparing general ledger reconciliations, monitoring grant activity, completing federal, state and local reporting, and preparing and tracking grant billing. This position is responsible for ensuring all transactions follow generally accepted accounting principles and single audit cost standards, creating and maintaining procedures, recommending policy and procedure updates to follow best practices, and complying with FASB and other regulatory and industry accounting standards. This role will oversee the assignment of tasks to achieve scheduled deadlines and perform regular performance evaluations.

ESSENTIAL DUTIES AND RESPONSIBILITIES includes but are not limited to the following:

• Understand the various grant contract requirements and oversee their execution with the accounting team. Prepare contract summaries for use by the Finance team and other stakeholders.

• Work in conjunction with the Controller and Assistant Controller to review and analyze new or renewing grant agreements for changes, conflicts with existing agreements, billing requirements, reporting needs, process issues, or other matters that require attention to enable grant compliance. Coordinate with other departments to ensure contract requirement compliance. Train Finance staff to collect proper data and perform necessary change management tasks.

• Communicate with the Controller and Assistant Controller about grant updates, contract changes, new grant revenue and expense recognition, and other issues. Communicate with grantor agencies to resolve issues and manage the grant billing, compliance, and reporting processes. Communicate with other FBH teams (Compliance, Patient Accounts, IT, EMR, etc.) as a grant subject matter expert to address questions and issues.

• Prepare, assign, and oversee the billing, recording, and reporting of each grant. This includes maintaining and monitoring billing worksheets and obtaining appropriate statements of work and other reports from Clinical Program staff to ensure compliance with grant contract requirements.

• Manage collection efforts, grant AR aging, and review and recommend billing write-offs and adjustments. Perform and manage all grant close out activities. Monitor grant expenditures to ensure grant compliance.

• Develop and maintain cost allocation methodologies for blended and shared cost funding sources in coordination with the Controller and Assistant Controller.

• Prepare, review, and post regular journal entries and accruals. Identify coding errors. Provide coding and documentation training. Develop and report on key performance indicators.

• Complete monthly, quarterly, and annual financial close requirements. Ensure necessary reports, billings, entries, and other tasks are completed within appropriate timelines. Make assignments for staff and manage their progress. Complete and assign account reconciliations according to the accounting schedule. Research and resolve discrepancies and report these to the Assistant Controller.

• Under the direction of Assistant Controller, maintain accounting records according to GAAP, FASB, Uniform Guidance, federal and state laws, contract requirements, and other applicable regulatory and payer standards. Review and research changes in any of these standards and develop proposals for necessary changes. Complete assigned internal control processes, risk assessment activities, and evaluations. Complete assigned federal, state, and local tax filings, reports, licenses, and certifications. Assist in preparation of FBH budgets.

• Prepare assigned fiscal year-end audit and external monitoring documents. Submit these documents for review to the Assistant Controller within required timelines. Assist other staff with audit and monitoring documentation as assigned. Train staff to ensure consistency in presentation and documentation. Assist in coordination of agency audits and outside monitoring.

• Assist in developing, updating, and implementing departmental policies and procedures. Comply with FBH policies and procedures.

• Establish and maintain a professional working relationship with all FBH staff. Communicate with Finance team managers and Controller on a regular basis.

• Be familiar with the responsibilities of Senior Accountants and Payroll Manager to be able to cover other management tasks by reviewing and posting entries, troubleshooting urgent issues, and managing staff in the event they are unavailable.

•  Perform regular staff evaluations. Train and mentor staff on assigned duties and address concerns and performance issues, as necessary. Crosstrain staff to cover absences as the need arises. Ensure staff mandatory training is completed timely.

• Under the direction of the Assistant Controller, identify and develop strategic initiatives to ensure the Business Office meets best practices in so far as possible within available resources. Participate in the planning and execution of system upgrade and departmental efficiency projects.

• Other duties as assigned.

QUALIFIED APPLICANTS WILL HAVE:

REQUIRED:

1. A Bachelor’s Degree or higher in Accounting, Finance, or related field.

• Relevant work experience in health care or non-profit fund accounting may be considered by FBH, at its discretion, in place of the degree requirement, depending on the applicant’s overall qualifications.

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2. Three to five years of progressive accounting experience, with at least 2 years in a supervisory or managerial role.

KNOWLEDGE, SKILLS & ABILITIES:

• Strong analytical skills and computerized software accounting experience is required

• Report writing experience along with intermediate to advanced excel experience is highly desirable. 

PHYSICAL, SENSORY & ENVIRONMENTAL:

The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Work is generally performed in an office setting, which may involve sitting and use of computers for four to eight hours per day.

• May be required to lift 10 - 20 pounds.

• Work may be performed out of office and travel may be needed to outside areas.

• Blood-borne Pathogen Category III - No predictable exposure to blood-borne pathogens.

PAY RANGE (Salary/Exempt): $81,728.10 - $99,568.26

• All pay is based on longevity at Frontier Behavioral Health; thus, the starting pay is $81,728.10 annually.  

#IND1

Our Benefits and Perks are Amazing!

​WE BELIEVE IN WORK LIFE BALANCE:

• Paid Time Off – Employees accrue up to 26 days of PTO in the first year of employment!

• Plus 9 Paid Federal Holidays!

• Sick Leave – Extended Sick Leave and Paid Sick and Safe Time.

• Some positions qualify for a Compressed Workweek option resulting in up to additional 26 days off per year.

BENEFITS: www.fbhwa.org/careers/benefits 

• Medical, Dental and Vision

• Retirement – We offer an impressive 403b plan including standard 3% employer contribution plus an additional 3% employer match.

• Flexible Spending Accounts

• Life Insurance – Company paid coverage that starts the first of the month following 6 months from your date of hire.

PERKS: www.fbhwa.org/careers/perks 

• Signing Bonus!

• No-cost licensure supervision for those pursuing clinical licensure.

• Federal and State Loan Forgiveness Program for qualifying Programs.

• Reimbursement of License/Certification application fee that is required for the position.

• Free Employee Assistance Program

• Staff Discounts at various FBH partners throughout Spokane!

Benefits described above are based on employees who hold .5 FTE positions or greater and/or some benefits vary based on FTE. PRN positions are not benefit eligible or eligible for a sign on bonus.