Supervisor I, Accounts Payable & RMA

Controlled Products Systems Group (CPSG), an affiliate of Chamberlain Group, is a one-stop distributor of access control and perimeter security products for professional dealers and installers across residential, commercial, and industrial markets. With a personal approach to business, our employees—whether in one of our branches nationwide or at our corporate office—are committed to serving our customers and supplier partners with dedication and expertise.

This is a management role within the CPSG Finance function. A successful incumbent is expected to (i) Review all invoices for appropriate documentation and approval prior to payment; prioritize invoices according to cash discount potential and payment terms and process payments (checks, ACH & credit card), and (ii) Ensure accurate processing of general and administrative expenses, including the payment of invoices and assessment against general ledger from prior periods.

Requires Minimum 5 years of Accounts Payable experience; familiarity with prepaids and accruals and a minimum of an Associate degree or equivalent experience.

Responsibilities

• Oversee the daily operations of the Accounts Payable team ensuring timely payments and proper coding of invoices and coordinate and assign work as needed

• Review all invoices for appropriate documentation and approval prior to payment; prioritize invoices according to cash discount potential and payment terms and process payments (checks, ACH & credit card)

• Oversees and participates in reviews and reconciliation of vendor accounts on an ongoing basis

• Ensure accurate processing of general and administrative expenses, including the payment of invoices and assessment against general ledger from prior periods

• Assess current processes, identify improvement opportunities, and recommend and implement new solutions

• Develop and maintain relationships with Area Managers, Branch Managers, and Purchasing Department to resolve receipt of goods problems and pricing variances

• Develop and maintain relationships with suppliers and work to resolve any discrepancies in records and properly onboard new suppliers

• Ensure RMA process flows smoothly; process authorizations, track item returns, and ensure proper credits are issued to CPSG and customer within the established timelines

• Ensure files are maintained and documented thoroughly and accurately, in accordance with company policy and accepted accounting practices

• Reconcile accounts payable to the general ledger as part of month end closing processes

• Comply with health and safety guidelines and rules; managers should also ensure compliance across their teams

• Protect CPSG’s reputation by keeping information confidential

• Maintain professional and technical knowledge by attending educational workshops, professional publications, establishing personal networks, and participating in professional societies

• Contribute to the team effort by accomplishing related results and participating on projects as needed

• Motivate and lead a high performance team by attracting, developing, engaging and retaining team members

• Drive the performance management and compensation processes by communicating job expectations, monitoring and evaluating performance, providing feedback and facilitating employee development per the company’s policies

• Maintain transparent communication by appropriately communicating organization information to team through department meetings, one-on-one meetings, appropriate email, IM and regular interpersonal communications

• Lead and motivate individuals and teams to create a workplace culture that is consistent with the CPSG mission, vision and values.

Minimum Qualifications

Education/Certifications:
• Associate degree or equivalent experience

Experience:
• Minimum 5 years of Accounts Payable experience; familiarity with prepaids and accruals

Knowledge, Skills, and Abilities:
• Advanced knowledge in Excel and Word, 10-key by touch; thorough understanding of accounting principles; thorough knowledge of applicable accounts payable/ general ledger systems and procedures, financial chart of accounts and corporate procedures

Chamberlain Group wants all of its employees to succeed and encourages people of all backgrounds to apply. We’re proud to be an Equal Opportunity Employer, and you’ll be considered for this role regardless of race, color, religion, sex, national origin, age, sexual orientation, ancestry; marital, disabled or veteran status. We’re committed to fostering an environment where people of all lived experiences feel welcome.  

Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence Recruiting@Chamberlain.com.

NOTE: Staffing agencies, headhunters, recruiters, and/or placement agencies, please do not contact our hiring managers directly.