Supervisor, Accounts Payable

Summary

Job Description:

Baptist Health is looking for an Accounts Payable Supervisor – Customer Service/Supplier Maintenance/Travel & Expense/Disbursements

The Accounts Payable Supervisor is a first-line managerial level supervising the Accounts Payable Customer Service team, Supplier Content Coordinators, Travel & Expense and Disbursements.  Supervises, trains, develops, and motivates Account Payable staff.  Establishes tasks for the team, delegates workload, and receives guidance and oversight from Manager. Contributes to the development of processes and procedures.  Assists in compiling and generating IRS Form 1099s.  Maintains strong working relationships with employees, suppliers, and other department.

Essential Duties:

• Provides leadership to team through supervision, training, delegation, prioritization of workloads, mentoring and motivation.

• Accountable for establishing, maintaining documentation of, and ensuring consistent application of department policies as they relate to the area of supervision.

• Acts as liaison between accounts payable, site locations, suppliers, and corporate departments on matters of supplier maintenance, travel and expense, disbursements, or shared service center accounts payable processes.

• Monitors and assesses Customer Service performance with timely guidance and/or feedback as well as providing routine training on departmental processes and policies.

• Supervises all aspects of supplier set-up and maintenance which includes approving new suppliers or modifications to existing suppliers within the ERP system.

• Oversees and monitors all qualities of disbursements ensuring payments are timely and accurate while serving as backup for processing weekly disbursements via check/ACH/SUA, stop/void payments, and positive pay exceptions in JPMorgan banking website.  

• Responsible for Travel & Expense Corporate Credit Card program ensuring adherence to policy, accuracy, and well-timed payments.

• Participate in or act as subject matter expert regarding ERP system and processes for any location integrations, new corporate initiatives, or software upgrades.

• Performs research and review concerns or issues related to Supplier Maintenance, Travel & Expense and Disbursements system workflows and works with employees or IT Support when necessary to take corrective action in resolving. 

• Assists with internal and external audit and information requests.

• Investigates and resolves escalated issues or discrepancies and has ability to perform detailed research for suppliers or site locations.

• Ensures supplier database is maintained in agreement with IRS 1099 requirements, Compliance department guidelines, Supply Chain needs, and Company’s best practices.

• Oversees receipt of W-9’s for all 1099 vendors and assists in issuance of annual 1099s.

• Performs reconciliation of 1099 errors, resolves discrepancies with the IRS, and assists in issuance and tracking of notice B’s.

• Oversees review, research, and reconciliation of supplier statements.

• Performs outstanding check reconciliation. 

Qualifications:

• Bachelor’s degree with 3 years' experience.

• In-depth knowledge of accounting principles focusing particularly on accounts payable procedures and best practices.

• Hands-on management approach with ability to train and mentor applying strong attention to detail and accuracy.

• Experience generating 1099s and reporting to the IRS is required.

• Advanced computer skills including proficiency in Microsoft Office Suite particularly Excel with ability to perform VLookups and create pivot tables.

• PeopleSoft and/or Oracle Cloud experience preferred but not required

• Past supervisory experience preferred but not required.

5 days a week; 8:00AM - 4:30PM

Work Experience

Education

If you would like to be part of a growing family focused on supporting clinical excellence, teamwork and innovation, we urge you to apply now!

Baptist Health is an Equal Employment Opportunity employer.