State Procurement Analyst

• When completing your online Ohio Civil Service Application, be sure to clearly describe how you meet the qualifications outlined on this job posting. 
• All answers to the supplemental questions must be supported by the work experience/education provided on your civil service application.
• If you require a reasonable accommodation for the application process, please email the Human Resources contact on this posting so arrangements can be made

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Minimum Qualifications

Completion of undergraduate core coursework in business, public administration, management, engineering, science or comparable field; 2 yrs. exp. in purchasing/procurement, data collection & analysis, value analysis, evaluation of vendor proposals/responses & project management. Must be able to become certified professional public buyer within 3 years from initial date of hire into position. 
-Or equivalent of Minimum Class Qualifications for Employment noted above. 
Job Skills: Purchasing, Stores, Inventory

Knowledge of

• Department of Administrative Services’ state purchasing policies & procedures & Ohio laws & rules pertaining to procurement*

• Business administration 

• Public relations

• Management

• Purchasing & procurement

• Value & statistical analysis

• Data collection & analysis

• Project management

• State Emergency Operations Center protocol*

Skill in

• Operation of personal computer & associated hardware (e.g, Microsoft Word, Excel, Access, Outlook, PowerPoint)

• Use of calculator.

Ability to

• Collect & analyze data

• Assess customer needs

• Evaluate customer ability to manage & support proposed project

• Determine project size, scope & complexity

• Identify & evaluate suitable vendors

• Develop competitive sealed proposal specifications

• Prepare & maintain accurate records & reports

• Handle routine & sensitive in-person, telephone & written contacts with customers, vendors sales representatives & other government personnel.

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.

Assists state agencies in developing Competitive Sealed proposals (CSPs) for non-data processing & non-telecommunication procurement:  

• Identifies & defines agency’s needs through observation & interview of key personnel

• Determines size & scope & complexity of project & determines agency’s ability to manage & support project

• Identifies additional areas to be considered in project life cycle

• Prepares specifications of CSP based on information obtained from agency

• Identifies vendors that can respond to vendor questions for clarification of contractual terms & conditions

• Evaluates vendor responses & recommends vendor selection

• Reports to State Emergency Operations Center (SEOC) as assigned to provide resource support & logistics for Impacted areas.

Ensures consistency & compliance with State of Ohio & National Institute of Governmental Purchasing (NIGP) policies & procedures:  

• Interfaces with vendors, sales representatives, multiple levels of agency personnel & legal counsel regarding feasibility & cost effectiveness of projects

• Coordinates meetings 

• Prepares correspondence with vendors, attorneys & agency personnel

• Resolves problems between vendors & agencies.

Training & Development Required to Remain in Class After Employment:

Must obtain a Certified Professional Public Buyer (CPPB) or Certified Ohio Procurement Agent (COPA) within one (1) year of eligibility, or within four (4) years of accepting position in this classification, whichever comes first. CPPB certification and COPA certification must be maintained through recertification every five (5) years as required by the Universal Public Purchasing Certification Council for the CPPB, and the Ohio Public Procurement Certification Council for the COPA. Failure to obtain or maintain certification is cause for removal

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

*This posting may be used to fill multiple openings*

About Us:

The Ohio Department of Administrative Services (DAS) takes great pride in its work to support the priorities of the DeWine-Tressel administration to ease access for those doing business with the state, secure state data and technology resources, and create efficiencies for our state government partners while keeping costs in check.

DAS is the engine of state government, providing innovative solutions and supporting the efficient operation of state agencies, boards, and commissions. DAS program areas serve our Ohio government customers, who in turn directly serve the interests of Ohioans. We help procure goods and services, deliver information technology and mail, recruit and train personnel, promote equal access to the state workforce, lease and manage office space, process payroll, print publications, and perform a variety of other services.

The General Services Division performs a variety of back-office functions. These functions include procurement, fleet management, insurance, printing, mail services, real estate services, asset management, facilities management and surplus property services.

The Office of Procurement Services collaborates with state, county and local government entities to provide services and award commodities and service contracts. The Office of Procurement Services is comprised of the following units\: State Purchasing, Information Technology Procurement Services, Cooperative Purchasing, Office of Procurement from Community Rehabilitation Programs, and Asset Management Services.

State Purchasing assists state agencies with the procurement of supplies and services through competitive selection and negotiated contracts.

Information Technology Procurement Services assists state agencies with the procurement of IT-related supplies and services through competitive selection and negotiated contracts.

Cooperative Purchasing extends the benefit of state contract pricing to participating in political subdivisions, such as local governments, schools and universities.

Office of Procurement from Community Rehabilitation Programs helps state agencies purchase supplies and services from work centers that employ people with disabilities.

Asset Management Services assists agencies in maintaining, reporting and certifying accurate inventories of state-owned assets.