Staff Accountant

Job Summary

We are seeking a highly organized, experienced, and detail-oriented Staff Accountant to join our growing private healthcare practice. The Staff Accountant will be responsible for overseeing all aspects of the day-to-day accounting duties to support the financial health of the practice while maintaining the financial health of the practice, supporting leadership with data-driven financial insights, and ensuring compliance with all legal and regulatory standards.

Duties/Responsibilities

Financial Management & Reporting

• Oversee day-to-day accounting operations, including accounts payable, accounts receivable, payroll, and general ledger
• Prepare and present monthly, quarterly, and annual financial statements in compliance with GAAP (Generally Accepted Accounting Principles)
• Generate financial reports and analysis for leadership, highlighting key financial metrics, trends, and areas of concern
• Manage the month-end and year-end close processes, ensuring accuracy and timeliness
• Prepare and maintain accurate financial reports, including balance sheets and income statements
• Manage accounts payable processes, ensuring timely payment of invoices.
• Perform journal entries and maintain general ledger accuracy through double entry bookkeeping
• Perform bank and credit card reconciliations for all organization accounts while ensuring accuracy and accountability
• Completes set up new vendor accounts in accounting system, HRIS systems and other third-party vendor portals
• Processes bi-weekly payroll, monthly, quarterly and yearly bonus payments for organization
• Processes weekly bill pays and check runs
• Creates monthly vendor and contract invoicing and tracks all open accounts payable and accounts receivable invoicing to ensure timely payment and recovery
• Prepares daily, monthly bank deposits and records in accounting system
• Conduct financial analysis to identify trends, variances, and opportunities for improvement
• Reviews and reconciles vendor statements, benefits invoices and 401K statements
• Assist with annual audits and corporate tax preparation in collaboration with CFO
• Collaborate with operational, RCM and organizational departments and leadership for duties related to accounting, payroll and vendor relationships
• Ensure compliance with technical accounting standards and relevant securities laws
• Assist in governmental accounting tasks as necessary, ensuring adherence to regulations
• Conducts in collaboration with CFO and other departments audits of vendor payments, benefits invoices, AP/AR invoicing
• Collaborate with other departments to provide financial insights and support decision-making processes
• Ensures accounting practices are in alignment with GAAP reporting requirements
• All other duties as assigned

Required Skills/Abilities

Skills:

• Strong knowledge of GAAP, financial analysis, and accounting procedures.
• Proficiency in accounting software (e.g., QuickBooks, Sage, or other healthcare-specific financial systems).
• Advanced skills in Microsoft Excel and financial reporting tools
• Excellent leadership, organizational, and communication skills.
• Ability to work collaboratively with cross-functional teams and manage multiple priorities.
• Strong attention to detail and problem-solving abilities.

Qualifications:

• Previous experience in healthcare accounting or financial management, with a solid understanding of healthcare revenue cycle management
• Experience working in a fast-paced, multi-physician practice environment
• Proven experience in accounting or finance roles is preferred
• Strong skills in financial report writing and analysis
• Familiarity with governmental accounting principles and GAAP accounting principles
• Proficiency with payroll processing, payroll tax reporting and HRIS systems
• Knowledge of employee benefits including but not limited to (medical, dental, vision, 401K)
• Proficiency in accounting software and Microsoft Excel is essential
• Excellent attention to detail and organizational skills are required
• Ability to work independently as well as part of a team in a fast-paced environment

Education /Experience

• Education: Bachelor’s degree in accounting, Finance, or a related field or skills and experience that align with the position’s needs. preferred CPA or CMA certification.
• Experience: Minimum of 2-5 years of experience in accounting or financial management, preferably in the healthcare sector or private medical practice.

Physical Requirements

• Must be able to sit and type for extended periods of time. 

This job description is designed to provide a high-level overview of the role and its responsibilities. Additional duties and responsibilities may be required based on the needs of the practice.