Staff Accountant

The Staff Accountant supports the company’s growing accounting and financial reporting needs by owning day-to-day accounting activities and helping bring core accounting work in-house. This role is responsible for maintaining accurate financial records, supporting timely month-end and year-end close, and ensuring compliance with accounting standards and statutory requirements. The Staff Accountant works closely with the VP of Finance and Chief Financial Officer in a lean finance function, partners with cross-functional teams to resolve accounting matters, and contributes to process improvements that strengthen efficiency and internal controls as the business scales.

Areas of Ownership

• General Ledger Accounting: Prepare and post journal entries, maintain the general ledger, and ensure transactions are recorded accurately and consistently.
• Reconciliations: Perform timely and accurate balance sheet account reconciliations with appropriate supporting documentation.
• Accounts Receivable: Manage customer invoicing, apply payments, monitor AR aging, and follow up on outstanding balances.
• Accounts Payable: Process vendor invoices, execute payments, and manage vendor onboarding and maintenance.
• Payroll Accounting: Record payroll-related journal entries and reconcile payroll accounts.
• Close Support: Support month-end, quarter-end, and year-end close activities to ensure timely and accurate financial reporting.
• Fixed Assets: Maintain fixed asset schedules and record depreciation and amortization as applicable.
• Compliance Support: Assist with sales tax, payroll tax, and other statutory or compliance-related filings.
• Audit Support: Prepare schedules, documentation, and responses for internal and external audits.
• Process Improvement: Identify and recommend improvements to accounting processes, documentation, and controls to support scalability and accuracy.

Partners to Collaborate With and Support

• VP of Finance: Support day-to-day accounting execution, close processes, and continuous improvement of financial operations.
• Chief Financial Officer: Partner on accurate reporting, compliance support, and audit readiness.
• Cross-Functional Partners: Work with principals, project managers, and contractors to resolve accounting questions and ensure accurate financial data.

Measures of Success

• Timely and accurate completion of journal entries and balance sheet reconciliations with minimal review comments.
• Consistent achievement of month-end and year-end close deadlines.
• Clean, well-documented support for audits, tax filings, and compliance requirements.
• Increased efficiency and reduced bottlenecks in day-to-day accounting processes.
• Demonstrated ownership and independence by the one-year mark, with proactive contributions to process and control improvements.

Core Competencies

• Accounting Accuracy and Discipline: Maintain high standards for detail, documentation, and compliance with GAAP.
• Process Ownership: Take responsibility for end-to-end accounting tasks and follow established procedures reliably.
• Problem Solving: Identify issues, investigate root causes, and propose practical solutions.
• Time Management: Manage multiple deadlines and priorities in a fast-moving environment.
• Remote Collaboration: Communicate clearly and work effectively in a distributed, remote-first setting.

Professional Experience

• 2–3+ years of hands-on accounting experience.
• Experience with general ledger accounting, journal entries, and balance sheet reconciliations.
• Hands-on exposure to accounts receivable, accounts payable, payroll accounting, and close processes.
• Intermediate proficiency in Excel and experience working with accounting systems.
• Familiarity with accounting tools such as Zoho, QuickBooks, Bill.com, or Ramp is a plus.

Expectations for the Role

• Apply GAAP consistently and adhere to established accounting policies and internal controls.
• Communicate clearly and professionally in writing, over video, and in cross-functional discussions.
• Work independently, meet deadlines consistently, and take ownership of assigned responsibilities.
• Operate effectively in a home-based, remote work environment.
• Contribute thoughtfully to a collaborative, improvement-oriented finance culture.