Job Description

Job Description: Staff Accountant AP

Department: Accounting

Reports to: VP of Accounting Operations

Effective Date: May 19^th, 2026

Position Summary:

At Premium Loaves, we move fast, execute flawlessly, and take care of our people — just like we do our sandwiches. We’re looking for a Staff Accountant to help ensure invoices are processed quickly, payments are made on time, and our vendors are taken care of without missing a beat.

You’ll be the go-to resource for all things AP — handling invoices from receipt through payment, maintaining accurate vendor records, resolving discrepancies, and supporting month-end close activities. You’ll also play a key role in strengthening systems and streamlining processes as we continue to grow. We’re looking for someone who is detail-oriented, deadline-driven, thrives in a collaborative, fast-paced environment, and is eager to learn, grow, and make an impact.

Duties & Responsibilities:

• Review, verify, and process high volumes of vendor invoices for accuracy, proper GL coding, and compliance with company policies.
• Maintain vendor master records, including onboarding, W-9 collection, payment terms, and banking information.
• Serve as primary point of contact for vendor inquiries, resolving payment discrepancies and maintaining strong vendor relationships.
• Reconcile vendor statements and investigate outstanding balances or discrepancies to ensure accurate reporting.
• Prepare and process weekly payment runs, including ACH, wire, and check payments.
• Monitor AP aging and partner with internal stakeholders to resolve overdue or disputed items.
• Ensure proper expense classification and assist with month-end accruals related to accounts payable activity.
• Support month-end and year-end close processes, including account reconciliations and preparation of journal entries.
• Assist with 1099 preparation and annual vendor compliance reporting.
• Partner cross-functionally with operations and department leaders to improve invoice workflows, approvals, and spending visibility.
• Maintain supporting documentation and ensure compliance with internal controls, audit requirements, and accounting policies.
• Assist with implementation, optimization, and maintenance of ERP/AP automation systems and process improvements.
• Identify opportunities to streamline AP processes and improve efficiency, accuracy, and internal controls.
• Provide support for external audits, tax requests, and ad hoc accounting projects as needed. Performs other duties as assigned
• Performs other duties as assigned

Preferred Skills & Qualifications:

• Strong understanding of general ledger accounting and accrual-based accounting principles.
• Experience with ERP systems (e.g., Sage Intacct, NetSuite, SAP, or similar).
• High attention to detail with strong organizational and problem-solving skills.
• Advanced Excel skills and ability to analyze large data sets.
• Strong communication skills with a customer-service mindset for vendor and internal relationship management.
• Ability to manage competing priorities and meet deadlines in a fast-paced environment.

Education & Experience:

• High school diploma or equivalent required
• Degree in Accounting or related field is preferred
• 2–5+ years of accounting or accounts payable experience, preferably in a multi-location or high-volume environment is preferred

Physical Requirements:

• Ability to lift to 15 pounds without assistance
• Ability to hear within the normal range
• Ability to see within normal parameters
• Ability to sit for long periods

This description is a general statement of required duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned.

It is the policy of Premium Loaves to comply with all federal and state laws concerning the employment of individuals with disabilities and to act in accordance with regulations and guidance issued by the Equal Employment Opportunity Commission (EEOC).

Premium Loaves provides equal employment opportunities to all employee and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This Franchisee is an affiliate of several entities which independently own and operate Jimmy John’s Sandwiches franchise locations. Our company is based in Illinois, operating 100+ Jimmy John’s stores in 7 states (Illinois, Wisconsin, Ohio, North Carolina, South Carolina, Texas and Colorado) and we are continuing to grow with new store development and acquisitions. We strive to be the BEST Jimmy John’s Franchisee group, deliver EXCEPTIONAL customer service and provide GREAT CAREER OPPORTUNITIES to our employees.

• Full-timeteam members (30+ hours/week) are eligible for our benefits package, which includes:
  • Dental Insurance
  • Medical Insurance
  • Vision Insurance
  • Retirement plan with employer match
  • Paid Time Off
  • Bonus pay