Staff Accountant

Key Responsibilities

• Keep the general ledger accurate and up to date.
• Assist with month-end and year-end closing.
• Prepare and post journal entries related to project expenses, grants, and payroll.
• Help create monthly financial reports for internal teams and funders.

• Process vendor invoices, landlord payments, and service provider reimbursements.
• Make sure expenses are properly coded to grants and funding sources.
• Keep financial records organized and audit-ready.
• Reconcile accounts payable transactions and fix any discrepancies.

• Prepare and submit invoices for funding reimbursements and other receivables.
• Track incoming payments and follow up on outstanding balances.
• Work with funders and partners to resolve payment discrepancies.
• Reconcile accounts receivable transactions to ensure accuracy.

• Work with the Grants Management Accountant to track grant funding and prepare reports.
• Prepare and submit reimbursement requests for projects, ensuring proper documentation and compliance with funding requirements.
• Collect and organize backup documentation for grant reimbursements and audits.
• Help monitor restricted and unrestricted funds to make sure we’re staying compliant.

• Perform monthly bank reconciliations to keep everything accurate.
• Reconcile project-related accounts, like prepaid expenses and deferred revenue.
• Work with the Director to resolve any discrepancies.

• Handle booking payroll entries into the general ledger every month.

• Keep financial records organized for audits and funder reviews.
• Make sure all transactions are properly documented for compliance.
• Help strengthen internal controls and best practices for financial management.

Skills, Knowledge and Expertise

• Bachelor’s degree in Accounting, Finance, or a related field.
• 2-4 years of experience in nonprofit accounting (or similar).
• Solid knowledge of GAAP and nonprofit financial principles.
• Experience with grant accounting is a plus!
• Comfortable using QuickBooks, Sage Intacct, or similar accounting software.
• Strong attention to detail and analytical skills.
• A team player who can also work independently when needed.

Benefits

• Medical, dental, and vision insurance
• 401(k) plan with 6% match
• 20 days of paid vacation plus 2 personal days
• 11 paid holidays
• Half-day Fridays during the summer
• Health and wellness stipend
• Professional development stipend
• Cell phone stipend
• Paid medical leave