Staff Accountant

As a Staff Accountant, you will be responsible for ensuring the accuracy and completeness of financial records while supporting the overall accounting operations. This position requires someone who thrives in a fast-paced environment, possesses excellent analytical skills, and maintains a commitment to meeting deadlines with precision and accuracy. The ideal candidate will demonstrate strong proficiency in accounts payable management, account reconciliations, and month-end close procedures.

Primary Responsibilities

Accounts Payable Management

• Process high volumes of vendor invoices accurately and efficiently, ensuring proper coding and approval workflows are followed
• Review and verify invoice accuracy, matching purchase orders and receiving documents to ensure compliance with company policies
• Prepare and execute payment runs including checks, ACH transfers, and wire payments in accordance with payment terms
• Maintain vendor master file, including setting up new vendors, updating vendor information, and managing W-9 documentation
• Respond to vendor inquiries regarding payment status, resolve discrepancies, and maintain positive vendor relationships
• Process employee expense reports and reimbursements in a timely manner
• Monitor accounts payable aging reports and ensure timely payment to avoid late fees and maintain vendor relationships
• Assist in the implementation and maintenance of accounts payable best practices and internal controls

Account Reconciliations

• Perform monthly reconciliations for multiple bank accounts, credit cards, prepaids and expense accounts. 
• Investigate and resolve reconciling items, discrepancies, and variances in a timely manner
• Prepare detailed reconciliation documentation with supporting schedules and explanations for management review
• Maintain organized reconciliation files and ensure all reconciliations are completed within established deadlines

Qualifications

• Minimum 3 years accounting experience within a high volume, multi-cost center environment
• Knowledge of accounting software, preferably exposure to ERP systems
• Strong attention to detail and ability to work in a fast paced, deadline driven environment.
• Formalized education or training in accounting preferred but not required.