Staff Accountant

New Life Medicine-Johnson City Headquarters

Full-Time 8am-5pm

Benefits: Medical, Vision, Dental, PTO, 401k, Weekends Off!

Position Summary

The Staff Accountant is responsible for supporting the day-to-day accounting operations of the organization, including general ledger maintenance, account reconciliations, journal entries, accounts payable support, financial reporting, and month-end close activities. This role requires strong attention to detail, sound accounting judgment, and the ability to work collaboratively with finance, operations, and leadership teams to ensure accurate and timely financial information.

The ideal candidate is organized, analytical, and comfortable working in a fast-paced environment where accuracy, deadlines, and process improvement are highly valued.

Key Responsibilities

General Accounting

• Prepare and post journal entries in accordance with company policies and generally accepted accounting principles.
• Maintain the general ledger and ensure transactions are recorded accurately and consistently.
• Assist with monthly, quarterly, and annual close processes.
• Review financial transactions for proper coding, classification, and documentation.
• Support the preparation of monthly financial statements and internal reporting packages.

Balance Sheet Reconciliations

• Prepare monthly reconciliations for assigned balance sheet accounts, including cash, prepaid expenses, accrued expenses, fixed assets, accounts payable, payroll-related liabilities, and other assigned accounts.
• Research and resolve reconciling items in a timely manner.
• Maintain supporting schedules and documentation for audit readiness.
• Identify unusual account activity or trends and escalate issues as appropriate.

Accounts Payable and Expense Support

• Assist with vendor invoice review, coding, approvals, and payment processing.
• Ensure expenses are recorded in the proper period and assigned to the appropriate department, location, or cost center.
• Help maintain vendor files and supporting documentation.
• Support expense reporting processes and ensure compliance with company policies.

Cash and Bank Activity

• Assist with bank reconciliations and cash activity review.
• Record deposits, transfers, bank fees, and other cash transactions.
• Monitor outstanding checks, unusual transactions, or discrepancies.
• Support cash reporting and treasury-related processes as needed.

Financial Reporting and Analysis

• Assist in preparing monthly financial reports, budget-to-actual comparisons, and variance analyses.
• Provide accounting support to department leaders by researching questions and preparing account-level detail.
• Help maintain recurring reporting schedules and financial templates.
• Support ad hoc financial analysis and special projects as assigned.

Compliance, Controls, and Audit Support

• Maintain organized accounting records and supporting documentation.
• Assist with internal controls, accounting policies, and process documentation.
• Support annual audits, tax filings, lender reporting, grant reporting, or compliance requests as applicable.
• Help ensure financial processes comply with company policies, accounting standards, and applicable regulatory requirements.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field.
• 1–3 years of accounting experience preferred.
• Understanding of general ledger accounting, journal entries, reconciliations, and financial statements.
• Proficiency with Microsoft Excel, including formulas, pivot tables, and data organization.

• Experience with QuickBooks Online
• Experience in healthcare or multi-location business environments.
• Familiarity with month-end close, accrual accounting, fixed assets, and prepaid expense schedules.

Reporting Relationship

The Staff Accountant typically reports to the Chief Financial Officer

Success Measures

Success in this role will be measured by:

• Timely and accurate completion of assigned reconciliations.
• Consistent support of the month-end close timeline.
• Accurate posting and documentation of journal entries.
• Reduction of recurring accounting errors or unresolved reconciling items.
• Responsiveness to internal reporting and information requests.
• Contribution to stronger accounting processes and financial controls.