Staff Accountant

Behavioral Assessment Link

POSITION SUMMARY:

The Staff Accountant, reporting directly to the Controller, is responsible for supporting the day-to-day financial operations of the organization. This position performs ongoing accounts payable and accounts receivable functions, assists with month-end close activities, and provides accounting support during key financial periods including the annual audit and budget preparations process. The Staff Accountant is also responsible for cash reconciliations and bank deposits for all YMCA of Montclair locations, while maintaining effective relationships with designated vendors and ensuring accurate and timely financial recordkeeping. 

OUR CULTURE:

At the YMCA of Montclair, we strive to be the Employer of Choice, provide World-Class Service, and be the Charity of Choice. Our goal is to be a place where employees are empowered and excited to come to work. All staff ensures that members experience customer-centric, individual attention each and every day. We strive to be the preferred partner in collaborating with others, identifying and meeting our community needs.

ESSENTIAL FUNCTIONS:

Accounts Payable and Cash Disbursements

• Process vendor invoices, check requests, credit card charges and employee reimbursements.
• Ensure proper general ledger coding, approvals and documentation as well as timely payment.
• Record all ACH and bank charges into the accounting system.
• Maintain vendor files including 1099 information, ACH instructions, tax-exempt forms and certificates of insurance.
• Review and monitor purchase orders and ensure proper reconciliation with invoices.
• Receive, research, and resolve internal and external inquiries concerning payable account status. Communicate the resolutions of discrepancies to appropriate people.

Accounts Receivable and Cash Management

• Import daily entries from point-of-sale system.
• Enter third-party payments into the point-of-sale system on a timely basis.
• Verify and reconcile end of shift cash receipts data from the point-of-sale system.
• Input contribution and miscellaneous cash and check receipts into the accounting system.
• Monitor bank activity and report electronic contribution deposits to Development on a weekly basis.
• Prepare weekly bank deposits.

Office Management and Purchasing Support

• Interface directly with key office services and supplies vendors for each YMCA of Montclair location.

Month-End Close and Financial Reporting

• Assist with monthly and year-end close processes.
• Prepare and review AP aging report.
• Prepare journal entries.
• Perform bank and credit card reconciliations

Audit and Compliance Support

• Support annual audit by preparing schedules and documentation.
• Assist with grant and donor compliance tracking as needed.

Budget and Planning Support

• Assist in budget uploads and system entry.
• Support data collection and preparation for budgeting cycles.

Other Duties and Responsibilities

• Identify opportunities for continuous improvement to support the organization.
• Provide cross-coverage for Finance team during absences.
• Assist Controller and CFO with other tasks and projects as assigned.
• Work collaboratively with HR, Development and Operations teams to move the mission forward.
• Attend required Abuse Risk Management training and adhere to procedures related to managing high-risk activities and supervising members and participants.
• Follow employee and volunteer screening requirements and use screening instruments to screen for abuse risk. Provide employees and volunteers with on-going supervision and training related to abuse risk.
• Provide employees and volunteers with regular feedback regarding their boundaries with consumers and require them to adhere to policies and procedures related to abuse risk.
• Respond quickly to policy and procedure violations using the Y’s disciplinary procedures and respond seriously and confidentially to reports of suspicious and inappropriate behaviors and follow mandated reporting requirements.
• Communicate to all employees and volunteers the Y’s commitment to protect our members from abuse.

QUALIFICATIONS:

• Bachelor’s degree preferably in accounting, finance or related field.
• 2 - 5 years of accounts payable or general accounting experience.
• Detail oriented with strong analytical, organizational, time-management and problem-solving skills.
• Excellent written and verbal communication skills.
• Aptitude for navigating accounting systems to support month‑end close and day‑to‑day accounting activities.
• Open to change and willing to learn new skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Must have a CPR/AED and First Aid Certification OR get certified within 90 days of employment.
• Onsite 4 days/week, 1 day remote from home (non-negotiable).

WORK ENVIRONMENT & PHYSICAL DEMANDS:

This work requires the following physical activities: climbing stairs, sitting, standing, walking, lifting, finger dexterity, grasping, repetitive motions, talking, hearing and visual acuity. Must be able to sit and stand for extended periods of time and not become distracted. Must be able to lift up to 25lbs. The work is performed primarily indoors and may require occasional travel to the various branches/sites of the YMCA of Montclair. Must have reliable transportation to get to work. 

COMPANY BENEFITS:

Benefits include complimentary YMCA membership; accrued PTO; medical, vision, and dental health insurance; paid holidays; enrollment in the Y’s retirement program (must complete 1,000 hours within 2 years of service), with 12% of salary contributed by the Y; a 75% discount for SACC (before and aftercare), Early Learning Center, and Summer Camp programs at our Y facilities; and a rewarding career with opportunities for professional growth and advancement in a fun, engaging work environment.

ANNUAL PAY RANGE: $55,000 – $60,000

WORK SCHEDULE: Monday – Friday, 9:00 AM – 5:00 PM

LOCATION: 25 Park Street, Montclair, NJ 07042