Staff Accountant II

ACU is affiliated with the fellowship of the Churches of Christ. This position requires the employee to be a professing Christian and to support the Christian mission of ACU.

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The Staff Accountant II will execute daily treasury accounting transactions and perform treasury-related systems maintenance and coordination to ensure the accuracy and timeliness of ACU’s accounting information and reports.

Basic Responsibilities:

A. Daily treasury and cash management functions.

B. Reconcile activity transferred via automatic feeds from various processing systems (Touchnet Payment Gateway, PayPath, Point-of-sale systems, etc.) to the cash postings in clearing accounts in a timely manner.

C. Provide resources for credit card merchants across campus to facilitate the acceptance of credit card payments with various point-of-sale devices and ensure PCI compliance of said merchants.

D. Perform accounting services for general financial and billing and receivables functions.

E. Other tasks and projects as needed.

Essential Duties:

Other duties may be assigned. Reasonable accommodations may be made to enable individuals to perform the essential functions.

A. Daily treasury and cash management functions.

• Collection/analysis of data from various University banking service providers.

• Ensuring that journal entries for all banking activities (other than Accounts Payable transactions) are accurately recorded in a timely manner and include proper supporting documentation.

• Preparation and distribution of the daily cash management worksheet.

• Ensure the timely deposit of cash receipts in the University’s bank accounts.

• Timely and appropriate opening and closing of bank accounts and serialized deposit accounts; facilitating the addition/deletion of authorized signers and wire transfer initiators and approvers; obtaining and maintaining specimen signatures; maintaining the authorizations and related documentation for all of the above.

• Document and maintain the University’s treasury and cash management processes and procedures, while communicating recommendations for improvements, when needed.

• Maintain the database of University bank account numbers.

• Prepare related schedules and reports for audit purposes.

• Forecasting of cash availability

B. Reconcile activity transferred via automatic feeds from various processing systems (Touchnet Payment Gateway, PayPath, Point-of-sale systems, etc.) to the cash postings in clearing accounts in a timely manner.

• Reconcile data transfer entries from Touchnet’s Cashiering, Marketplace, Payment Gateway, and PayPath modules with cash postings in Workday on a daily basis.

• Prepare formal reconciliation reports for cash clearing accounts and student aid clearing accounts each month in connection with the month-end close procedures.

C. Provide resources for credit card merchants across campus to facilitate the acceptance of credit card payments with various point-of-sale devices.

• Provide hardware and system configuration services for credit card merchants, allowing them to accept credit card payments with various devices (Square, dial-out card readers, etc.).

• Facilitate the creation and maintenance of credit card merchant agreements between financial institutions and campus merchants.

• Manage and maintain proper data security over any other online sales systems (e.g. PayPal).

• Ensure PCI compliance of merchants.

D. Perform accounting services for general financial and billing and receivables functions.

• Serve as a resource for campus partners on questions related to credit card transactions.

• Assist with preparation of financial survey reports, financial statements, accounting reconciliations, and other accounting reports, as needed.

• Oversee cashier’s office and train staff and act as a backup cashier when needed.

E. Prepare financial reports and reconciliations of financial data on a timely basis.

• Reconcile the balances in treasury-related clearing accounts on a timely basis.

• Assist with preparation of financial survey reports, financial statements, and management reports, as needed.

F. Coordinate operations of the Touchnet Cashiering system, while ensuring compliance with applicable data security standards.

• Reconcile data reported in Touchnet Cashiering with Workday on a daily basis.

• Provide guidance and/or training to The Depot, Student Financial Services, and other campus merchants, as needed, on Touchnet Cashiering processes.

• Ensure appropriate levels of access for all users of the Touchnet Cashiering system.

• Serve as a cashier in Financial Operations, when necessary.

• Ensure compliance with merchant card regulations (contractual, federal, state) and Payment Card Industry (PCI) data security standards.

• Coordinate the Processing of Online Sales (eCommerce) Transactions and credit card sales from various point-of-sale devices across campus.

G. Coordinate the Processing of Online Sales (eCommerce) Transactions.

• Serve on the implementation and project team for Touchnet Marketplace.

• Provide assistance and/or training to promote compliance with ACU’s PCI policies and procedures among all campus merchants.

• Manage and maintain proper data security over any other online sales systems (e.g. PayPal).

H. Other tasks as needed

• Review and/or input journal entries.

• Assist with month-end and year-end close.

• Assist with gathering information and answering questions for auditors.

• Other tasks and projects as assigned.

Professional Development Requirements:

Skills

• Attention to detail

• Advanced knowledge of MS Excel spreadsheets

• Ability to reconcile accounting records and data

• Ability to tactfully and effectively communicate verbally and in writing

• Ability to operate the University’s accounting system (Workday)

• Ability to operate Touchnet cash receipts and online sales systems

Training Modules Required

• Workday

• Touchnet uCommerce, Payment Gateway, PayPath, Cashiering, and Marketplace

• Illumia (Transact)

• PCI Data Security Standards Compliance

• Cash management training, as needed

• Continuing education for not-for-profit accounting

Qualifications

Professional

• Bachelor’s degree in Accounting or Finance or equivalent work experience

• Experience in reconciliation of financial data

• Certified cash manager designation is desirable

Personal

• High attention to detail.

• High level of personal integrity.

• Ability to communicate with and provide assistance to other departments.

• Ability to manage projects through to completion through personal leadership.

• Exceptional organization skills

Physical Demands

• Ability to sit and use a computer for long periods of time.

• Work long or unusual hours, as required to perform system processing

Time Demands:

• Allows little, if any, time from June to Mid-August for vacation due to financial statement audit.

ACU does not unlawfully discriminate on the basis of race, color, age, sex, disability, genetic information, national or ethnic origin in employment opportunities, in keeping with applicable state and federal law.

ACU is committed to maintaining a safe and secure campus environment and protecting the university's financial and physical assets. Therefore, Abilene Christian University conducts background checks on all candidates for employment in security sensitive positions. As a current employee, it will be determined if you need an additional background check upon your hire.