Staff Accountant

Location: Moon Township / Coraopolis, PA 15108
Schedule: Hybrid (4 Days In Office / 1 Day Remote)
Employment Type: Full-Time
Compensation: $55,000 - $65,000 annually, depending on experience and qualifications

About the Position

HRV Conformance Verification Associates, Inc. is seeking a detail-oriented Staff Accountant to join our growing team. This position will support accounting operations with a primary focus on accounts receivable, project invoicing, collections, general accounting, reconciliations, and accounts payable support.

Approximately 70% of this position is dedicated to Accounts Receivable functions, including complex invoicing, collections, customer account management, and supporting cash flow performance. An additional 20% focuses on general accounting responsibilities, including account reconciliations, general ledger support, reporting, and month-end activities. The remaining 10% supports Accounts Payable functions and other accounting department needs.

The ideal candidate will have strong accounting fundamentals, excellent attention to detail, and the ability to manage multiple clients, projects, deadlines, and accounting priorities within a project-based professional services environment.

Primary Responsibilities

Accounts Receivable, Invoicing & Collections (70%)

• Prepare, review, and process client invoices in accordance with contract terms and client-specific requirements
• Manage complex billing requirements across multiple clients, projects, and contract structures
• Balance and reconcile time and expense data within applicable accounting systems
• Maintain client-specific invoicing procedures and billing requirements
• Submit invoices through client portals, email, and customer-specific billing platforms
• Monitor accounts receivable aging reports and assist with collection efforts
• Contact customers regarding outstanding invoices and past due balances
• Research and resolve invoice discrepancies, payment delays, and customer account issues
• Process customer payments and accurately post receipts within the accounting system
• Reconcile customer accounts and maintain supporting documentation
• Collaborate with project managers, operations personnel, and clients to ensure timely and accurate billing
• Support efforts to improve Days Sales Outstanding (DSO), cash flow, and billing efficiency

General Accounting (20%)

• Prepare and maintain general ledger entries and supporting documentation
• Perform account reconciliations and investigate discrepancies
• Assist with month-end and year-end close activities
• Support financial reporting and accounting analysis
• Review accounting transactions for accuracy and proper coding
• Maintain organized accounting records and documentation
• Assist with audits, reporting requests, and special projects as needed
• Identify opportunities to improve accounting processes and internal controls

Accounts Payable Support (10%)

• Process vendor invoices and assist with routine accounts payable activities
• Verify invoice accuracy, approvals, and appropriate coding
• Assist with vendor statement reconciliations
• Support month-end accounts payable activities as needed
• Maintain organized AP records and documentation

Minimum Qualifications

• Associate's or Bachelor's Degree in Accounting, Finance, or related field preferred
• Minimum of 2 years of accounting, accounts receivable, billing, collections, or related financial experience
• Experience with accounts receivable, invoicing, and customer account management
• Experience performing account reconciliations and supporting general accounting functions
• Understanding of basic accounting principles and financial processes
• Proficiency with Microsoft Excel
• Experience utilizing accounting, ERP, or financial management software systems
• Strong attention to detail and organizational skills
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment
• Strong written and verbal communication skills

Preferred Qualifications

• Bachelor's Degree in Accounting or Finance
• Experience with Unanet or other ERP/project accounting systems
• Experience within engineering, construction, QA/QC inspection, consulting, professional services, or other project-based organizations
• Experience with project accounting, contract billing, time and expense (T&E) billing, or government contract invoicing
• Experience managing multiple clients, projects, and billing requirements simultaneously
• Advanced Microsoft Excel skills
• Ability to build positive working relationships with internal teams, clients, and vendors

HRV Conformance Verification Associates, Inc. is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity, or any other protected characteristic.

HRV promotes affirmative action for minorities, women, individuals with disabilities, and veterans.

HRV is a smoke-free and drug-free workplace.