Staff Accountant

Position Information

Position Title: Staff Accountant Department: Finance Location: Headwall Photonics, 580 Main Street, Bolton, MA 01720 Reports To: Controller / VP Finance Employment Type: Full-Time, On-Site

Position Summary

Headwall Photonics is seeking a detail-oriented and highly organized Staff Accountant to join our Finance team. The Staff Accountant will be responsible for supporting the day-to-day accounting and accounts payable operations of the company, ensuring accurate financial reporting, maintaining accounting records, and supporting financial compliance activities. This role requires strong analytical skills, exceptional attention to detail, and the ability to collaborate effectively across departments in a fast-paced manufacturing and technology environment. This position is 100% on-site at our Bolton, Massachusetts location.

Essential Duties and Responsibilities

• Process vendor invoices accurately and timely, ensuring proper coding and approval prior to payment.
• Match purchase orders, receiving documents, and invoices to verify accuracy.
• Prepare and process weekly check runs, ACH payments, wire transfers, and other vendor payments.
• Maintain vendor records, including W-9 forms, banking information, and contact details.
• Reconcile vendor statements and resolve invoice discrepancies in a timely manner.
• Respond to vendor inquiries and maintain positive vendor relationships.
• Assist employees with expense report submissions and reimbursement processing.
• Prepare and maintain general ledger journal entries and account reconciliations.
• Assist with monthly, quarterly, and annual financial close processes.
• Reconcile bank accounts, credit card accounts, and other balance sheet accounts.
• Maintain fixed asset records, depreciation schedules, and capital expenditure tracking.
• Assist with inventory accounting and reconciliation activities.
• Prepare financial reports and supporting schedules for management review.
• Support payroll accounting and related reconciliations.
• Assist in the preparation of annual budgets and forecasts.
• Ensure compliance with GAAP and company policies.
• Support external audits by preparing schedules, reports, and requested documentation.
• Monitor and improve accounting processes and internal controls.
• Assist with state and federal tax filings, sales tax reporting, and other compliance requirements.
• Participate in special projects and ad hoc financial analyses as assigned.

Qualifications

Education

Bachelor's degree in Accounting, Finance, or a related field required.

Experience

• 1-3 years of accounting experience, preferably within a manufacturing or technology environment.
• Experience with QuickBooks Online accounting software a plus.
• Experience with ERP systems (Exact MAX) is a plus

Knowledge, Skills, and Abilities

• Strong understanding of GAAP and accounting principles.
• Advanced proficiency in Microsoft Excel, including PivotTables, XLOOKUPs, and data analysis functions.
• Proficiency in Microsoft Office Suite.
• Strong analytical and problem-solving abilities.
• Excellent attention to detail and accuracy.
• Ability to prioritize multiple tasks and meet deadlines.
• Effective written and verbal communication skills.
• Ability to maintain confidentiality of financial and employee information.
• Strong organizational and time-management skills.
• Ability to work independently and collaboratively within a team environment.

Physical Requirements

• Prolonged periods of sitting and working on a computer.
• Ability to occasionally lift and carry up to 20 pounds.
• Ability to move throughout office and manufacturing areas as needed.

Work Environment

This position is primarily performed in an office environment within a manufacturing facility. Occasional interaction with production, operations, engineering, and management teams is required.

Benefits

• Medical, Dental, and Vision Insurance
• Health Savings Account (HSA)
• 401(k) Retirement Plan
• Company-Paid Life Insurance
• Short-Term and Long-Term Disability Coverage
• Paid Time Off (PTO) and Paid Holidays
• Educational Reimbursement Program

Equal Employment Opportunity Statement

Headwall Photonics is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic in accordance with applicable federal, state, and local laws.