Staff Accountant

Staff Accountant – Government Contracting 

Location: Hybrid/Aberdeen, MD/Annapolis, MD

Fairwinds Technologies is seeking an experienced Staff Accountant with a strong background in government contracting to join our finance team. The Staff Accountant will be responsible for accounting operations, with a focus on accounts receivable (AR), accounts payable (AP), and expense management, along with assisting the Director of Accounting and Finance with monthly tasks. The ideal candidate thrives in a fast-paced environment and brings knowledge of FAR/DFARS, DCAA/DCMA compliance, and federal billing structures.

Responsibilities:

Accounts Receivable

• Work closely with Program Management, and Finance to validate invoices, billing terms, CLIN structure, contract mods, and funding limits.
• Assist with preparation, submission, and recording accurate and timely invoices with supporting documentation for multiple contract types in compliance with government regulations and contract terms through various government and customer portals. 
• Monitor accounts receivable aging schedules, follow-up on unpaid invoices and ensure timely collections through direct engagement with contracting officers, payment offices, commercial customers, and internal program managers.
• Ensure proper cash application and payment reconciliations. 

Accounts Payable

• Process vendor invoices and ensure proper coding and approvals. 
• Maintain vendor records and respond to vendor inquiries
• Reconcile vendor statements and resolve discrepancies
• Ensure compliance with company policies and internal controls

Expense Management

• Review and process employee expense reports 
• Ensure expenses comply with company policies and documentation requirements
• Reconcile expense accounts and corporate credit card transactions

Monthly Close

• Assist with month-end and year-end close processes and workpapers.
• Assist with reconciling accounts payable and receivable accounts.
• Collaborate with cross-functional teams as needed

Compliance and Controls

• Ensure compliance with internal accounting policies and procedures.
• Support internal control initiatives and documentation.

Special Projects

• Participate in system upgrades or implementations.
• Support process improvement initiatives.

Qualifications:

• 2+ years of accounting experience with a government contractor.
• Proficient in government invoicing tools and systems, including WAWF, DFAS, IPP, DOVA, and customer portals like CACI.
• Understanding of FAR/DFARS, DCAA audit standards, and federal billing practices.
• Experience with T&M, Cost-Plus, FFP, and Progress/Performance-Based Payment contract types.
• Proficient in Microsoft Excel and Office Suite.
• Exceptional attention to detail and time management.
• Ability to work as a collaborative team member
• Accounting system experience with QuickBooks Online and/or Deltek Costpoint
• Familiarity with small business contracts 

Position Type/Expected Hours of Work:

This is a full-time, exempt position. 

Work Authorization/Security Clearance

Must be a U.S citizen 

AAP/EEO Statement

Fairwinds Technologies, LLC is an Equal Opportunity Employer – M/F/Veteran/Disability/Sexual Orientation/Gender Identity

Compensation- Salary

At Fairwinds, we consider many factors when it comes to compensation, including the scope of the position as well as your background and experience. Base pay may vary depending on job-related knowledge, skills, location and experience. Additional incentives may be provided as part of the compensation package, in addition to a range of medical, financial, and/or other benefits.