Staff Accountant - Entry Level

Staff Accountant-Entry Level

Accounts Payable

• Accurately setup Vendors with necessary information and gather W‐9’s, Certs of Insurance, and any other paperwork if needed. Maintain Vendor records and request updated information when necessary
• Ability to accurately process accounts payable invoices for multiple companies and verify terms, discounts, and correct general ledger coding
• Manage workflow to ensure the proper approvals and signatures have been applied
• Ability to accurately process payments via ACH Files and Checks
• Prepare and file 1099’s at the end of the year

Accounts Receivable

• Maintain Accounts Receivable Aging to ensure that payments are received timely
• Communicate with customer and Company management in late payment cases
• Processing Credit Memos
• Communicate with multiple locations to gather information on short pays, deductions, returns and any other questions that may arise
• Obtain Sales Tax Certificates & assist in Sales Tax Administration
• Administer AR Export Insurance policy and process monthly reporting
• Other miscellaneous duties and projects that arise

Hours are flexible from 7:30 am – 4:30 pm with an hour or half hour lunch. We offer a comprehensive benefits package including 401K with match, holiday and PTO. Position is available immediately. Salary based on experience. Minimum requirements include:

• Two to five years of accounting experience; preferably in a manufacturing or distribution industry
• Ability to work with minimal supervision and demonstrate appropriate initiative when making decisions.
• Ability to prioritize tasks and work efficiently and accurately

Candidates must be comfortable learning new systems and using a variety of software. Job offer is contingent on passing pre‐employment physical and drug‐screening.

Temporary Front Desk Duties/Responsibilities while current employee is on leave:

• Organize & meter outgoing mail and receive & sort incoming mail and email
• Answers incoming telephone calls, determines purposes of call, and forwards call to the appropriate personnel or department.
• Order office supplies and maintain a stocked and organized supply closet.
• Maintain freight database duties include scanning freight bills and gathering missing information
• Support Accounts Payable: vendor invoices and disbursement filing, A/P invoice matching
• Support Accounts Receivable: process daily invoices/credits, apply cash receipts, help with collection of past due balances

Education and Experience:

• High school diploma or equivalent required;
• Bachelor’s degree in accounting, finance or related field preferred.