Staff Accountant - Data & Compliance

Want to impact girls' development through transformative advocacy and direct service? Interested in effecting change to increase opportunities for all girls? If you are looking to join a team of dynamic professionals who thrive on empowering a new generation of leaders, we want to hear from you. Girls Inc. of Boston and Lynn is hiring!  

We have an immediate need for a full-time, non-exempt Staff Accountant - Data & Compliance. The Staff Accountant - Data & Compliance supports the organization’s growth and sustainability by managing the Girls Inc. of Boston and Lynn’s (GIBL) financial contracts and the intersection of financial, programmatic, and fundraising data. The compensation range for this position is $42,000 - $47,000 annually.  As a full-time role, the Staff Accountant - Data & Complianceis eligible to participate in the organization's benefits program. is eligible to participate in the organization's benefits program.

POSITION OVERVIEW (What we’re looking for)
The Staff Accountant - Data & Complianceprovides administrative and coordination support to the organization's financial, programmatic, and fundraising functions. As an integral member of the Operations Team, the Staff Accountant - Data & Compliance plays a critical role in the success of the organization’s mission-focused programs. Reporting to the Director of Finance (75%) and the COO (25%), the Staff Accountant - Data & Compliance handles the organization’s government funding contracts, program fee collection and processing, accounting functions related to revenue, and the organization’s data & compliance program to monitor metrics across all departments. This is a hybrid position, in which the incumbent will be expected to work in the office 2-3 days per week.

ESSENTIAL FUNCTIONS & DUTIES (What you'll be achieving)
At a minimum, the Staff Accountant - Data & Compliancewill be responsible for successfully carrying out the following essential functions and duties:

Contract Billing

• Prepare and post monthly contract billings, including EEC, EEC administration, EEC ARPA, CCC, Nutrition, ASOST-S, Earmark Grant, Mass Cultural, Mass Mentoring, DPH PPP, DPH STRIVE, EATS Grant, AdCare (DPH), and United Way.
• Support the financial management of GIBL’s substantial School Age Child Care program through collaboration with the School Age Bookkeeper and maintenance of GIBL’s data in the state’s portal system and follow-up to ensure receipt of funds.
• Perform daily postings, including Square parent fees, fundraising, invoices, parent fee payment deposits, and cash sweeps.
• Ensure contracts are up to date and properly maintained in the Sage system to support accuracy, compliance, and recordkeeping. 
• Manages front desk operations, greets visitors and handles inquiries, and directs them to the appropriate staff during program hours. 
• Assists program staff with checking youth in and out of the daily program. 
• Provides front-facing support to parents by collecting fees. 
• Oversees the coordination of snack menus, deliveries, and the distribution schedule. 
• Maintain a clean and welcoming physical space to create a strong first impression for youth, families, and guests.
• Other related duties as assigned.

Accounting Functions

• Perform monthly bank reconciliations for PayPal, First Citizens Bank (2 accounts), EB (Moyer/MMK/checking), and sweeping.
• Perform monthly postings for prepaid health insurance, dental insurance, and life insurance.
• Monitor banking daily for incoming funds and obtain & process cash receipts using Sage accounting software.
• Assist with check deposits for incoming funds via direct mail.
• Assist with the annual audit process by coordinating and providing required financial documentation, including contracts, invoices, and disbursement records, to ensure timely and accurate completion of audit requirements.
• Support the Finance Director with assigned finance and accounting tasks, including filing, preparing bank deposits, obtaining postage (if needed), and scanning billing documents to Accounts Payable staff.

Compliance

• Develop and maintain compliance procedures & requirements for the SACC program and other key contracts, ensuring accounting practices align with applicable compliance requirements.
• Create organization-wide guidance and resources to support consistent compliance with contractual and program requirements.  
• Oversee documentation by program staff for billing and compliance purposes.
• Proactively report, both financially and from a program compliance perspective, on contract statuses & deficiencies.

Data Management

• Collaborate with the COO to build a data program that synthesizes GIBL’s metrics across programs, finance, and development.
• Develop a thorough understanding of the current data tracking processes and identify areas for improvement.
• Build reports and reporting structures to inform financial decisions and fundraising activities with key metrics.
• Collaborate with the Data Coordinator to ensure proper tracking and data management practices.

REQUIRED QUALIFICATIONS (What you’ll bring along)

Education: Associate's or Bachelor's degree in Accounting, Finance, or a related field is preferred. Equivalent years of relevant work experience may be considered in lieu of formal education.

Experience: Minimum of two years of experience in finance or general accounting at any level, preferably in a nonprofit environment. 

Qualifications: To be optimally successful in this role, the ideal candidate will have the following qualifications:

• Strong knowledge of accounting practices & procedures, including GAAP.
• Strong mathematical/financial analysis skills.
• Attention to detail.
• Strong organizational skills, especially related to maintaining documentation and financial records for posterity and compliance.
• Desire to advance the mission of GIBL.
• Passion for serving the community and empowering girls to be Smart, Strong, and Bold.
• Desire and ability to work seamlessly on a team and collaborate on day-to-day processes as well as continuous improvement.
• Ability to work independently.
• Ability to work on-site at the Lynn office two to three days per week, as deemed necessary by the Finance Director. 

DESIRED SKILLS, QUALITIES, AND ABILITIES (not required): 

• Familiarity with Sage accounting platform is a plus.
• Hands-on knowledge of nonprofit accounting standards is preferred.

ORGANIZATION OVERVIEW (Who we are)
Girls Inc. of Boston and Lynn inspires all girls to be strong, smart, and bold through mentoring relationships, safe spaces, and evidence-based programming. We are passionate about supporting girls to create and champion their own opportunities that effect positive change in their lives, their communities, and the world. Girls Inc. of Boston and Lynn is an Equal Opportunity Employer, fostering a collaborative and inclusive work environment for females, BIPOC, veterans, and persons with disabilities. To learn more about our mission and programs, please visit us at Strong, Smart, and Bold!